Life Manager
Trivium
Life Manager
Trivium
Strategic consulting for science, tech, innovation
Trivium · Detroit, United States · — · Posted 2026-09-01
Workplace: on_site
Department: Neatmetric
On-site — Metro Detroit, MI | Full-time employee | Monday–Friday, business hours, with weekend text availability for time-sensitive items
ABOUT THE ROLE
A fast-growing, founder-led company is hiring a Life Manager / Executive Assistant to work directly alongside its CEO.
This is not a scheduling job. The CEO is scaling quickly and needs one person who owns both sides of his life: the executive calendar, admin and reporting on one side, and the household, family logistics and personal affairs on the other. The right person removes everything that is not the CEO's highest-value work, and holds him to the plan once it is set.
The single goal of this role is to buy back the CEO's time.
You will be trusted with the calendar, the reporting flow, the household staff and the family's private affairs. You are joining a fast-moving, still-forming environment — you will be expected to walk into disorder and build the structure yourself.
KEY RESPONSIBILITIES
Executive support
- Own and defend the CEO's calendar; build the schedule and hold him to it.
- Take over the day-to-day administrative work currently on his plate.
- Serve as the single intake point for company reporting — collect, review and present concise summaries rather than passing raw reports through.
- Track priorities and commitments daily so nothing important is displaced by noise.
- Coordinate travel and on-the-road support.
- Coordinate cross-functional follow-ups so approvals and decisions do not stall waiting on the CEO.
Personal and household management
- Run the household operationally: hire, onboard and manage the house manager, nanny and other domestic staff and vendors.
- Bring personal administration current and keep it there — insurance, tax coordination, home projects and repairs, service providers.
- Track and administer household spending and personal financial admin.
- Manage the family calendar and commitments, and work closely with the CEO's spouse so family priorities are handled.
- Actively engineer the moments that keep family life intact — school events, sports, gifts, anniversaries. Being present for these is part of the job's definition of success.
Systems and tools
- Build and maintain the operating layer: trackers, SOPs, checklists and recurring process documentation.
- Introduce and refine systems that increase visibility for the CEO, using modern productivity and AI tools.
- Expected fluency: Google Workspace, Slack, a project management tool (ClickUp, Notion or equivalent), spreadsheets, and comfort adopting AI assistants in daily work.
WHAT SUCCESS LOOKS LIKE
In the first 90 days you have taken the calendar, the inbox triage and the reporting flow off the CEO's plate, and personal admin is current rather than backlogged.
By 6–12 months you are the CEO's right hand: household staff and vendors run without his involvement, the family calendar is protected, and the systems you built mean nothing depends on him remembering it.
Requirements
- 3+ years as an Executive Assistant, Chief of Staff or equivalent to a founder, CEO or senior executive.
- Demonstrated experience carrying personal/household scope alongside executive support, including managing domestic staff.
- Strong administrative and operational backbone — you build systems, not just follow them.
- Based in Metro Detroit and able to work on-site. Reliable personal vehicle required.
- Reachable by text on weekends for time-sensitive items and able to support the CEO while he travels.
- Exceptional discretion with confidential business, financial and family information.
- Consistently professional communication.
You will thrive here if
- You are direct, unflappable and comfortable with a straightforward, high-energy, fast-moving principal. Feedback is candid and immediate; nothing is personal.
- You are willing to push back and tell the CEO what he needs to hear. He is explicitly looking for a partner who will hold him accountable — not a subordinate who waits for instructions.
- You are energized by walking into disorder and creating structure.
Nice to have
- Home build/renovation and contractor coordination.
- Personal bookkeeping, insurance and tax coordination.
- Complex domestic and international travel planning, including family travel.
- Experience hiring and managing household staff from scratch.
- Experience building operational systems from zero in a disorganized environment.
Complete discretion and confidentiality are required. The people who succeed in this seat enjoy managing complexity and operate with a high level of ownership in a dynamic, sometimes chaotic environment.
WHY THIS ROLE
- Paid Time Off: kicks in after 3 months of employment, 7 days and resets yearly on anniversary.
- Health and Dental insurance
- Network: Exposure to high-impact leaders
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Trivium I+C S.A.S. provides strategic advisory services in science, technology, and innovation to help organizations grow. It helps structure R&D&I projects, conducts technology intelligence to spot trends, and assists in obtaining funding and tax incentives for innovation. The firm combines project design, market and technology surveillance, and financing support to build clients' innovation capabilities and align investments with business goals. Its goal is to enable clients to leverage technological advances to improve performance and sustain a competitive edge in evolving markets, especially for Colombian startups and mid-size organizations.
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