Facilities Move Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

We are seeking a hands-on Workplace Coordinator to support daily operations through technical maintenance and administrative coordination. This role ensures optimal facility performance and exceptional client service while requiring flexibility as business needs evolve. In this dynamic, boots on the ground role, you will actively resolve minor maintenance requests, office repairs, and executing work orders. You will pair practical, on-site problem solving with prompt communication via Slack, email, and ticketing systems to keep our workplace running seamlessly.

What your day-to-day will look like:

• Execute work orders, preventative maintenance, and service requests with minimal client disruption
• Conduct daily facility inspections, maintain clean environments, and identify safety issues
• Perform minor repairs on office furniture and fixtures
• Schedule and manage contractor work, tracking projects to completion
• Maintain organized records using computerized maintenance management systems
• Manage procurement, vendor follow-up, and maintenance documentation
• Set up and break down venues for events and conferences
• Proficient using workplace communication tools, including email, Slack, and ticketing systems (e.g., Jira) to communicate clearly with stakeholders and provide real time updates on facility assignment.
• Inventory & Supplies: Maintain organized, secure, and fully stocked print supply stations, track supply inventory and place orders to proactively maintain sufficient inventory.
• Duties may include responsibility of cleaning 1,200 sqft showroom to include dusting high value models, high dusting of lights and beams, and floor dusting.

Required Qualifications:

• U.S. Citizenship and valid driver's license
• 1-2 years’ experience in basic maintenance and vendor management
• Ability to climb and work from a ladder (up to 6 feet) as required.
• Ability to travel to multiple sites within a 10-mile radius
• Proficiency with hand/power tools and computer applications
• Strong communication, organizational, and problem-solving skills
• Ability to work independently with minimal supervision
• High school diploma or equivalent

Preferred Qualifications:

• Experience with CMMS (Computerized Maintenance Management Systems)
• Background in preventative maintenance procedures
• Prior facilities or commercial property management experience

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

65,000.00 – 75,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Costa Mesa, CA

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.