Financed Contracts Billing and Collections Specialist
$50k - $65k/yr
Mid
Bachelor's
Chicago, IL, USA+3 moreMore locations: Milwaukee, WI, USA | Jersey City, NJ, USA | New York, NY, USA
HybridHybrid work is stated for the Chicago location.
AccountingAccounts Payable/Receivable
About the job
Requirements
- Two to four years of experience in accounts receivable, billing, collections, credit and collections, finance operations, lease administration, contract administration, or a related environment.
- Experience managing invoices, payment schedules, aging balances, collection follow-up, reconciliations, or financial documentation.
- Strong attention to detail and the ability to work accurately with contract, invoice, payment, and remittance information.
- Strong written and verbal communication skills for professional business-to-business payment conversations.
- Working proficiency with Microsoft Excel or a comparable spreadsheet tool.
- Ability to manage recurring deadlines, multiple open items, and detailed follow-up requirements.
- Ability to handle confidential financial and contract information with discretion.
- Sound judgment about what to resolve independently and what to escalate.
Responsibilities
- Review approved financing documentation for completeness, accuracy, and alignment with transaction requirements.
- Maintain organized records for financed contracts, leasing partners, invoice requirements, payment schedules, remittance information, and related approvals.
- Confirm that required documentation is complete before billing or funding activity proceeds.
- Identify missing, inconsistent, or unclear contract and financial information and route exceptions to the appropriate AHEAD department or partner.
- Prepare and submit accurate invoices and billing documentation to leasing partners in accordance with contract terms and partner requirements.
- Track invoice acceptance, submission status, funding milestones, due dates, and payment commitments.
- Coordinate with Financial Solutions Leads and internal Finance and Accounting stakeholders to resolve billing questions and prevent avoidable delays.
- Maintain a clear record of billing status, required next steps, owners, and expected resolution dates.
- Maintain reliable forecasts for expected leasing-partner payments, customer-related cash flows, and funding activity.
- Monitor aging balances, scheduled payments, overdue items, and unresolved invoice or remittance issues.
- Conduct timely, professional follow-up with leasing partners regarding invoice status, payment timing, missing remittance details, disputes, and past-due balances.
- Coordinate customer-related questions and collection matters through the appropriate AHEAD departments and maintain ownership through resolution.
- Escalate risks, disputes, delays, and exceptions based on established financial controls and business impact.
- Coordinate customer and financier cash application activities with Finance and Accounting.
- Reconcile invoices, payments, remittances, funding activity, contract records, and internal financial data.
- Research unapplied cash, short pays, discrepancies, duplicate payments, and other exceptions.
- Ensure that reconciliations are documented, traceable, and completed within required reporting or close timelines.
- Prepare accurate and efficient financial reporting related to financed contracts, billings, collections, cash forecasting, payment status, and open exceptions.
- Maintain trackers, schedules, aging views, and supporting documentation needed for operational visibility and audit readiness.
- Support month-end close, cash forecasting, audit requests, and financial-control activities as requested.
- Identify opportunities to improve billing, collections, reconciliation, reporting, and financial-control workflows.
- Maintain clear ownership of every assigned invoice, balance, commitment, and next step until the item is resolved.
Desired Qualifications
- Experience working with leasing companies, financing partners, equipment finance, vendor finance, or structured commercial transactions.
- Familiarity with financed contracts, lease schedules, funding packages, residuals, payment terms, invoice acceptance, or remittance processes.
- Experience with an ERP, billing platform, accounts-receivable system, collections platform, CRM, or cash-application tool.
- Experience supporting cash forecasting, month-end close, audit requests, or financial reporting.
- College coursework or a degree in accounting, finance, business, or a related field.
- Experience improving billing, collections, reconciliation, reporting, or financial-control workflows.
About the company
AHEAD designs and runs technology systems for large enterprises, connecting infrastructure, applications, data and security under a single delivery team. Its roots in data centers shape its approach to modernizing complex environments that span private facilities and public clouds. Engineers assess a client's existing systems, plan upgrades and build the platforms, while managed services teams monitor operations, maintain software and respond to security incidents. The company earns money through consulting and implementation projects, technology sales and ongoing services that keep those environments running. AHEAD was founded in 2007 and is headquartered in Chicago, Illinois.
Company Size
1,001-5,000
Company Stage
Seed
Total Funding
$9M
Headquarters
San Francisco, California
Founded
2007
Get referred to AHEAD
See people who can refer or advise you
Simplify's Take
What believers are saying
- AI engineering has dedicated testing capacity: AHEAD's Libertyville Innovation Lab houses 40 racks for workload benchmarking.
- Career planning has structured support: AHEAD describes Career GPS promotion guidance and confidential, on-demand coaching.
- Europe gains a local delivery base: AHEAD acquired Netherlands technology partner Prolimax in May 2026.
What critics are saying
- Supplier decisions shape client work: AHEAD sells and supports technologies from more than 200 outside providers.
- US cloud support extends beyond weekdays: AHEAD's listed senior managed-services engineer role requires on-call rotations and weekend work.
- European delivery brings compliance obligations: AHEAD's Prolimax operation requires tax and import registrations plus regional logistics coordination.
What makes AHEAD unique
- Hardware arrives ready to deploy: AHEAD Foundry assembles and tests complete racks before shipping.
- Asset tracking reaches individual components: AHEAD Hatch records deployment histories, locations and lifecycle status.
- Reusable integrations speed projects: AHEAD lists more than 400 APIs, custom offerings and frameworks connecting technology platforms.
Help us improve and share your feedback! Did you find this helpful?
Benefits
- Health Insurance
- 401(k) Retirement Plan
- Paid Vacation
- Paid Sick Leave