Purchasing Coordinator

Purchasing Coordinator, Hotel Cervo, Costa Smeralda

Calculate figures for food inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. 

We are seeking a detail-oriented and proactive **Purchasing Coordinator** to join our Purchasing office. The ideal candidate will support the daily procurement and administrative activities of the department, ensuring accurate supplier management, timely updates of purchasing records, and compliance with company procedures. This opportunity is also open to candidates at the beginning of their professional career who are eager to develop their skills within a luxury hospitality environment.

Key Responsibilities

• Maintain and update supplier price lists, ensuring accuracy and consistency of purchasing data.
• Support the administrative management of suppliers, including documentation, records, and contract-related information.
• Verify purchase-related documents and ensure compliance with company policies and procedures.Assist in the creation and maintenance of purchasing reports, databases, and filing systems.

Qualifications

• Diploma in Administration, Finance and Marketing or equivalent qualification.
• Good knowledge of Microsoft Office, particularly Excel.
• English proficiency at B2 level or above.
• Strong attention to detail and excellent organizational skills.
• Ability to work collaboratively with different departments in a dynamic environment.
• Previous experience in purchasing or administrative roles is appreciated but not required.

What We Offer

• A dynamic role within a prestigious luxury hospitality group.
• Opportunities for professional development within an international brand.
• A collaborative and supportive work environment focused on excellence.
• Staff meals, accommodation, and medical assistance.
• The opportunity to gain valuable experience in a fast-paced luxury hospitality setting.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.