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Skadden

Global law firm handling cross-border M&A

Executive Assistant

Executive SupportConfirmed live in the last 24 hours
Full-timeNew York, NY, USA

About the Job

Requirements

  • A high school diploma or equivalent is required; a bachelor's degree is preferred.
  • At least six years of experience in an office environment, or an equivalent combination of education and experience, is required.
  • Knowledge of relevant firm computer software programs, including Word, Outlook, Excel, and PowerPoint, with the ability to learn new software and operating systems.
  • Demonstrated effective interpersonal and communication skills, both verbally and in writing.
  • Close attention to detail.
  • Ability to handle multiple projects and assignments with shifting priorities.
  • Ability to handle sensitive matters and maintain confidentiality.
  • Ability to synthesize information to prioritize and organize tasks.
  • Ability to work independently and effectively within a team.
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs.
  • Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations.
  • Demonstrated professionalism.

Responsibilities

  • Provide high-level administrative support to senior partners, including complex calendaring, travel coordination, and support for business development and marketing efforts.
  • Manage complex, time-sensitive assignments, including coordinating domestic and international travel, processing visa requirements, maintaining accurate calendars, and proactively flagging conflicts and scheduling requests.
  • Access attorney email accounts when permission is granted to process incoming messages, organize and maintain folder structures, prioritize action items, and file items in retention folders and the firm's records management system.
  • Anticipate attorney needs by identifying potential issues and conflicts, offering solutions, and addressing needs proactively.
  • Enter attorney time records, prepare and submit expense reports, and assist with processing and paying vendor invoices.
  • Prepare documents by processing edits, generating redlines, creating and converting PDFs, and performing quality control on work product.
  • Use software applications such as Excel and PowerPoint to support attorney work product and presentations.
  • Coordinate with Conference Services to arrange internal and client meetings, including audiovisual setup, catering, and engaging external vendors.
  • Prepare engagement letters and new client and matter memoranda, and maintain current active client and matter number lists to support new business intake.
  • Maintain tracking charts with current records, particularly billing status and new business activity.
  • Collaborate with Client Accounting to keep client billing accurate and up to date.
  • Support business development by entering activities, maintaining contact records, and assembling targeted mailing lists in InterAction.
  • Track and report business development meetings and activities to the Business Development & Marketing team.
  • Build and maintain professional working relationships with executive assistants of clients and key contacts, keep contact records current, and coordinate client gifting initiatives.
  • Receive and engage with incoming clients and visitors, providing client service.
  • Delegate work to other departments as necessary, coordinate completion, and verify accuracy.
  • Assist with attorney personal work when required.
  • Perform special projects as assigned.
  • Manage firm resources responsibly.
  • Comply with and understand firm operations, policies, and procedures.
  • Maintain a reliable physical presence in the office four days a week to perform administrative functions and support services, maintain physical files, and provide client services.

About the Company

Skadden

Global law firm handling cross-border M&A

Skadden helps corporations, financial institutions, and governments with complex cross-border legal matters. Its practice areas include mergers and acquisitions, capital markets, private equity, finance, corporate restructuring, tax, insurance, and government enforcement, plus international litigation and arbitration. In London, the firm draws together UK, European, and US capabilities to handle M&A (including Takeover Code), financial services regulation, EU competition, employment, IP, IT, data protection, and cybersecurity. The goal is to provide high-quality legal guidance and representation for multinational matters, helping clients navigate regulation, manage risk, and reach business objectives.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
New York City, New York
Founded
1948

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