Arcadis

Global design, engineering, consultancy for assets

Project Manager Aviation

Project ManagementPosted on Nov 11

Full-timeNew York, NY, USA$105k - $180k

About the Job

Requirements

A bachelor's degree in engineering or architecture from an accredited college or university.
A minimum of five years of project management experience managing concurrent, complex infrastructure capital or operating projects, preferably at airports.
Demonstrated experience supporting planning, design, procurement of construction contracts, and construction management or administration resulting in successful asset turnover.
A valid driver's license.
Ability to travel to one or more Port Authority airports as directed.
Ability to pass extensive background checks to obtain airport identification for access to secured areas.

Responsibilities

Manage assigned Aviation projects, programs, and studies across the full life cycle, from initiation and planning through procurement, implementation, turnover, and close-out.
Provide project and program management support for capital, operating, technology, sustainability, customer experience, asset management, safety, and other Aviation initiatives under the applicable Task Order.
Develop and manage project scopes, requirements, schedules, budgets, and implementation plans to meet Aviation's program and project objectives.
Prepare or coordinate requests for proposals, scopes of work, procurement packages, work orders, and related documents, including for Design-Build initiatives where applicable.
Monitor scope, schedule, budget, and performance; identify variances; and coordinate corrective actions.
Review project schedules and recovery plans, including risks, dependencies, and operational impacts.
Develop, track, and report key performance indicators for Aviation core programs such as Sustainability, Customer Experience, Technology and Innovation, Asset Management, and Safety.
Identify, track, and report project risks and issues, and support mitigation and recovery strategies.
Confirm project scope and requirements with key stakeholders, including objectives, operational and technical needs, and desired outcomes.
Ensure stakeholder participation throughout the project life cycle by facilitating communication, decision-making, and issue resolution.
Coordinate with internal stakeholders, including Operations, Maintenance, Engineering, Technology, Safety, Security, Finance, Procurement, and airport management, as applicable.
Coordinate with Engineering, designers, consultants, and contractors to deliver quality, timely, cost-effective, and constructible designs and deliverables.
Coordinate third-party involvement, including utilities, airlines, tenants, and governmental entities, as applicable.
Coordinate Rights of Entry, force accounts, permits, utility and access agreements, and other approvals as required.
Maintain documentation supporting Aviation's planning, Capital Plan, funding, procurement, reporting, and close-out processes.
Manage projects performed under work order contracts, keeping work orders within authorized limits and using contract capacity effectively.
Monitor consultant and contractor deliverables against project requirements, schedules, budgets, and contracts.
Support senior staff in coordinating interfaces among projects, programs, and internal and external stakeholders.
Coordinate interdependencies among Aviation initiatives to support effective planning, integration, and resource use.
Provide project administrative support by maintaining correspondence, records, schedules, budgets, forecasts, approvals, and commitments.
Prepare and maintain project management documentation, including plans, status reports, meeting minutes, logs, trackers, and dashboards.
Coordinate project meetings, document decisions and action items, and track them through resolution.
Track deliverables, milestones, approvals, and outstanding actions to support timely completion.
Prepare status reports, dashboards, presentations, and briefing materials covering progress, key performance indicators, scope, schedule, budget, risks, and required management actions.
Support data collection, analysis, and performance reporting to inform Aviation management decisions.
Support quality assurance and quality control activities, including review of project documentation, technical deliverables, and data.

Desired Qualifications

Experience managing infrastructure capital or operating projects at airports.

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Project Managers may support individual projects, multiple concurrent projects, related workstreams, or elements of a broader Aviation program. PM resources are expected to possess broad and complementary capabilities and may perform multiple responsibilities identified below based upon their qualifications and assigned work.

Role accountabilities:

Manage assigned Aviation projects, programs, and studies across the full life cycle, from initiation and planning through procurement, implementation, turnover, and close-out.
Provide project and program management support for capital, operating, technology, sustainability, customer experience, asset management, safety, and other Aviation initiatives under the applicable Task Order.
Develop and manage project scopes, requirements, schedules, budgets, and implementation plans to meet Aviation's program and project objectives.

Prepare or coordinate RFPs, scopes of work, procurement packages, work orders, and related documents, including for Design-Build initiatives where applicable.
Monitor scope, schedule, budget, and performance, identify variances, and coordinate corrective actions.
Review project schedules and recovery plans, including risks, dependencies, and operational impacts.
Develop, track, and report KPIs for Aviation core programs such as Sustainability, Customer Experience, Technology and Innovation, Asset Management, and Safety.
Identify, track, and report project risks and issues and support mitigation and recovery strategies.
Confirm project scope and requirements with key stakeholders, including objectives, operational and technical needs, and desired outcomes.
Ensure stakeholder participation throughout the project life cycle, facilitating communication, decision-making, and issue resolution.
Coordinate with internal stakeholders, including Operations, Maintenance, Engineering, Technology, Safety, Security, Finance, Procurement, and airport management, as applicable.
Coordinate with Engineering, designers, consultants, and contractors to deliver quality, timely, cost-effective, and constructible designs and deliverables.
Coordinate third-party involvement, including utilities, airlines, tenants, and governmental entities, as applicable.
Coordinate Rights of Entry, force accounts, permits, utility and access agreements, and other approvals, as required.
Maintain documentation supporting Aviation's planning, Capital Plan, funding, procurement, reporting, and close-out processes.

Manage projects performed under work order contracts, keeping work orders within authorized limits and using contract capacity effectively.
Monitor consultant and contractor deliverables against project requirements, schedules, budgets, and contracts.
Support senior staff in coordinating interfaces among projects, programs, and internal and external stakeholders.
Coordinate interdependencies among Aviation initiatives to support effective planning, integration, and resource use.
Project Administration, Controls and Reporting
Provide project administrative support, maintaining correspondence, records, schedules, budgets, forecasts, approvals, and commitments.
Prepare and maintain project management documentation, including plans, status reports, meeting minutes, logs, trackers, and dashboards.
Coordinate project meetings, document decisions and action items, and track them through resolution.
Track deliverables, milestones, approvals, and outstanding actions to support timely completion.
Prepare status reports, dashboards, presentations, and briefing materials covering progress, KPIs, scope, schedule, budget, risks, and required management actions.
Support data collection, analysis, and performance reporting to inform Aviation management decisions.
Support quality assurance and quality control activities, including review of project documentation, technical deliverables, and data.

Qualifications & Experience:

Bachelor’s degree in engineering or architecture from an accredited college or university.
Minimum of five (5) years project management experience in managing concurrent, complex infrastructure capital/operating projects, preferably at airports; demonstrated experience supporting planning, design, procurement of construction contracts, and construction management/administration resulting in successful asset turnover.
Possess valid driver’s license.
Ability to travel to one or more Port Authority airports, as directed.
Ability to pass extensive background checks to obtain airport identification to secured areas.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $105,000 - $180,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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About the Company

Arcadis

Global design, engineering, consultancy for assets

Arcadis is a global design, engineering, and consultancy firm that creates and manages natural and built assets. It operates across the Americas, Europe, the Middle East, and the Asia Pacific, serving governments, public agencies, and private companies. Its four business areas—Places, Mobility, Resilience, and Intelligence—cover sustainable buildings and urban development, transportation infrastructure, climate adaptation, and data-driven digital solutions to optimize asset performance. The company earns fees for its integrated services that combine planning, design, engineering, and advisory work. Arcadis differentiates itself through its global reach and its integrated, multi-disciplinary approach that links physical design with data analytics and digital insights to deliver high-value solutions. Its goal is to help clients create and maintain sustainable, resilient, and efficient assets while improving decision-making and performance across complex projects.

Company size: 10,001+
Company stage: IPO
Headquarters: Watermael-Boitsfort, Belgium
Founded: 1888

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