Research Events Administrator

Research Events Administrator

Salary: £25,000 - £28,000 plus Benefits

Department: Research and Innovation 

Reports to: Senior Research Events Manager 

Contract Type / Hours: 12-month Fixed-term Contract / Full-time 35 hours per week 

Location: Stratford, London (high flex – we would expect you to be in the office 1 to 2 days per week). This role will involve travelling across the UK to event locations outside of 9am-5pm hours.

Application Deadline: Tuesday 24th November 23:55pm 

Interview process: One stage competency-based interview via MS Teams with a short task. 

Visa sponsorship: You must be eligible to work in the UK to apply for this vacancy. Cancer Research UK is not able to offer visa sponsorship. 

At Cancer Research UK, we exist to beat cancer.

We are excited to be recruiting for a new Research Events Administrator opportunity within Cancer Research UK's Research, Brand and Communications team.

In this role, you will provide administrative, communications and event support to help deliver a diverse portfolio of high-profile professional events and webinars. These events bring together leading researchers, industry experts and key decision-makers from across the world, helping to showcase Cancer Research UK's research and impact.

This is an excellent opportunity for someone looking to build a career in events. You'll gain hands-on experience supporting the planning and delivery of international events while working alongside an experienced and collaborative team.

About the team 

Cancer Research UK is among the largest funders of cancer research in Europe, supporting 4,000 researchers, doctors and nurses in 90 different institutions across the UK and internationally. In 2021 our spend on research activity totalled more than £300m.

It is the role of the Research Brand and Communications team to engage with the world’s greatest scientific minds – informing, facilitating, and inspiring them to join us to beat cancer sooner, as well as, assisting specialised teams to cultivate partnerships and collaborations with our organisation, on a personal and industrial level. We use a bold and dynamic approach to how we communicate with our research community and industrial partners. 

What will you be doing?

• Provide administrative and logistical support to the team to support the planning and delivery of a portfolio of c.30 virtual and face-to-face events per year.

• Coordinate the day-to-day administrative running of events and webinars being the first point of contact for attendees and managing all queries through the research events inbox.

• Working with the team to prepare high-quality event communications and all onsite materials for events, including joining instructions and badges ensuring all material is aligned with our branding guidelines and are timely, professional and engaging. 

• Liaise with international, high-profile speakers and CRUK leadership when needed, to book briefing calls, and manage any travel and accommodation requirements in advance of the event.

• Process all financial administration for events, including raising invoices and purchase orders, creating VAT receipts and collating speaker expenses.

• Manage the team’s branded merch and materials working with our preferred suppliers.

• Attend and provide support at events

What are we looking for?

We are looking for a self-starter with excellent communication skills, a strong attention to detail and a passion for working in events. 

You will bring to the role: 

• Experience in an administrative or events support role.

• Excellent organisational skills.

• Well organised and self-motivated with a proactive approach. 

• Strong written and verbal communication skills.

• Ability to work across several projects with conflicting deadlines.

• Experience of working with multiple stakeholders.

• Ability to independently prioritise and manage administrative activities, resolving routine operational issues and escalating more complex matters where appropriate.

• Willingness to work outside normal office hours. Some events require travel around the UK.

• Proficient in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, SharePoint and Teams.

• Educated to a degree level or holding an event management qualification is desirable but not required. 

Our organisation values are designed to guide all that we do.

Bold: Act with ambition, courage and determination  

Credible: Act with rigour and professionalism   

Human: Act to have a positive impact on people  

Together: Act inclusively and collaboratively 

We’re looking for people who can believe in and embody these organisation values and can use them to drive forward progress against our mission to beat cancer.

If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience we’d still love to hear from you.

What will I gain?

We create a working environment that supports your wellbeing and provide a generous benefits package, a wide range of career and personal development opportunities and high-quality tools. Our policies and processes enable you to improve your work-life balance, take positive steps in your career and achieve your personal wellbeing goals.

You can explore our benefits by visiting our careers web page.

Additional Information

For more information about working with us please visit our website or contact us at [email protected].  

For more updates on our work and careers, follow us on: LinkedIn, Facebook, Instagram, X and YouTube.

Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented.

We want to see every candidate performing at their best throughout the job application process, interview process and whilst at work. We therefore ask you to inform us of any concerns you have or any adjustments you might need to enable this to happen. Please contact [email protected] or 020 3469 8400 as soon as possible. 

Unfortunately, we are unable to recruit anyone below the age of 18, so that we can protect young people from health & safety and safeguarding risks.