Cost Control Administrative Assistant

Position Summary: The Cost Control Administrative Assistant will work within the Accounting department and will report to the Cost Manager or Project Manager. The Cost Control Administrative Assistant will assist our Project Managers and Cost team with cost control for the project(s) through a variety of clerical and administrative duties related to cost control. This position will be fully on-site.

Salary Range: $57,200 - $72,800 + Incentive

Essential Responsibilities:

• Track and chase required subcontractor cost proposals.
• Perform an initial review of incoming subcontractor cost proposals to ensure:
  • The documentation included is complete.
  • Correct rates are applied.
  • Mark-ups are per contract requirements.
• Assist with maintenance of job cost reports, including budgets, commitments, forecast "yet to buys", contingency, and spends.
• Track costs by bid package, field order, and specific category of change (defined by owner).
• Support the maintenance of project change, work authorization, and contract modification logs.
• Support the preparation of monthly status reports, including narrative, executive cost reporting, project cost indicators, and cash flow projection.
• Monitor and ensure that all data requirements are satisfied in accordance with the established budgets and schedules.
• Writing and publishing meeting minutes and summarizing quantities of materials in an orderly fashion.
• Maintains electronic cost information and status log for tracking.
• Work closely with Cost Engineers and Project Manager to ensure accurate files and data entry.

QUALIFICATIONS

Professional Experience and Education:

• High School Diploma or GED required.
• Bachelor’s degree in Accounting, equivalent degree, or equivalent work experience preferred.

Position Related Skills:

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams) and have a general understanding of working within a computer network.
• Familiar with CSI specification system for construction preferred.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is a combination of standing, walking, and sitting.
• Must be able to climb stairs: 5% of the day.
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
• Sight: Visual acuity in near, mid, and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
• Hearing: Sufficient to hear conversational levels in person and over the telephone.
• Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Lift/Carry: Up to 25lb – Minimal.
• Bending/Twisting: Minimal.
• Kneeling/Crouching/Crawling: Minimal.
• Constant mental alertness, accuracy, and attention to detail required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine the best method to accomplish desired results.
• Must be able to plan and organize work.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.