Associate Director Finance and Grant Management

Overview

Jhpiego seeks Associate Director- Finance and Grant Management. He/She will provide strategic leadership and oversight for the overall project’s financial and management functions. The role will ensure that project resources are managed efficiently; financial management systems meet Jhpiego, Johns Hopkins University (JHU), donor, and Nigerian legal requirements.

The Associate Director- Finance and Grant Management is a member of the project senior management team and the principal adviser on financial and operational risk management, and resource stewardship. The Associate Director- Finance and Grant Management will oversee budgeting, forecasting, accounting, cash management, financial reporting, internal controls, audit readiness, grant management, sub-awards and contractors. The position as key personnel for assigned project, will directly oversee governance and provide strategic financial oversight and reporting. He/she will serve as a key liaison with Jhpiego global backstop teams in Baltimore office, the donor, partners, and relevant Nigerian financial and regulatory authorities.

Reports directly to the Finance and Operations Director as well as indirectly to the Project Director.

Responsibilities

1. Strategic Financial Leadership

• Provide overall leadership and oversight for project finance management, including start-up and close-out processes.
• Develop, implement, and strengthen project-specific financial management strategies, standard operating procedures, internal controls, consistent with Jhpiego, JHU, and applicable Nigerian requirements.
• Provide strategic financial, operational, and risk advice to the Project Director, Country office leadership, and project management team.
• Supervise, coach, and develop the capacity of finance and grants management staff, and promote consistent application of policies, controls, and service standards.
• Identify and communicate financial, compliance, and fiduciary risks and ensure practical mitigation actions are implemented and monitored.

2. Budgeting, Financial Planning, and Milestone Management

• Lead development and management of active project budgets, work-plan budgets, milestones, projections, scenario analyses, and budget revisions in collaboration with program leadership, technical, procurement, operations, and global project teams.
• Align budgets, expenditures, forecasts, procurement plans, resource allocations, and cash requirements with approved work plans, project milestones, and payment-linked deliverables.
• Monitor burn rates, pipeline, commitments, cash flow, funding balances, and financial performance; explain material variances and recommend corrective action.
• Establish and maintain tracking for payment-linked milestones, including milestone value, expected achievement and verification dates, invoices, payment status, documentation requirements, and cash-flow implications.
• Coordinate financial requirements for milestone verification, invoicing, and payment, ensuring complete, accurate, compliant, and timely supporting documentation.

3. Financial Systems, Controls, and Reporting

• Oversee project accounting, bookkeeping, payment processing, payroll interfaces, reconciliations, records management, and month- and year-end close processes.
• Ensure the integrity, accuracy, completeness, and timeliness of financial data and reports submitted to project leadership, the Country Office, Jhpiego Baltimore, and the donor.
• Prepare or oversee monthly and quarterly financial reports, pipeline analyses, forecasts, consolidated fiscal reports, and other management or donor reports.
• Maintain effective cash-management controls and ensure sufficient cash is available for planned implementation while expenditure remains within approved funding levels.
• Ensure financial records, approvals, supporting documents, including contracts, procurement source documents, and asset records are complete, secure, accessible, and audit ready.

4. Grant Management (Sub-Awards, Partnerships, and Financial Oversight)

• Provide financial and grant management oversight for active project.
• Ensure full compliance with contractual clauses regarding milestones, expenditure profiles, budget flexibility and other conditions and restrictions.
• Collaborate with the Grants Manager, compliance personnel, contracts personnel, and program and finance teams to review and administer project sub-agreements.
• Provide financial and compliance input into award documents, modifications, contracts, and other binding agreements issued to or by Jhpiego.
• Support selection, pre-award assessment, budgeting, monitoring, capacity strengthening, closeout, and final reporting for sub-recipients and local partners.
• Coordinate with project leadership, technical teams, engineers or other qualified specialists, government counterparts, and implementing partners to align scopes of work, bills of quantities, budgets, schedules, approvals, and acceptance requirements.
• Ensure financial and compliance gaps identified for sub-recipients are addressed and documented.
• Establish controls for contractor and sub-award mobilization, advances, performance security where applicable, progress-payment certification, retention, variation orders, completion documentation, and final account settlement.
• Ensure payments are supported by authorized contracts, verified progress, approved deliverables, required inspections, and complete documentation. Technical acceptance must be performed by appropriately qualified and authorized personnel.
• Monitor budgets, commitments, cost variances, compliance and escalate material concerns promptly to project leadership.

5. Compliance, Risk Management, and Audit Readiness

• Ensure compliance with Jhpiego and JHU financial and operational policies; donor rules; award terms; and applicable Nigerian laws and regulations.
• Ensure compliance with statutory obligations related to payroll, income tax, VAT, organizational registration, required permits, and other applicable requirements.
• Maintain continuous audit readiness and coordinate donor, statutory, internal, and external audits and financial or operational reviews.
• Review audit and assessment findings, assign and track corrective actions, and ensure issues are resolved and documented through closure.
• Promote ethical conduct, segregation of duties, confidentiality, prevention of fraud and conflicts of interest, and timely reporting of suspected irregularities.

6. Resource Stewardship, Sustainability, and Value for Money

• Promote economical, efficiency, and responsible use of project resources and strengthen accountability across project teams.
• Analyze expenditure patterns, pricing, unit costs, implementation costs, procurement outcomes, and construction costs to identify efficiencies and improve value for money.
• Work with program, technical, procurement, grants, compliance and operations teams to prioritize resources toward activities required to achieve project results and milestones.
• Support sustainable financial planning, local capacity strengthening, and use of existing government systems where feasible and appropriate.
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7. Effort Reporting and General Administration

• Ensure optimal, effective and efficient systems and procedures for project effort reporting are in place, accurately and consistently applied, including timekeeping on digital platform of the organization.
• Oversee and ensure accuracy of travel and expense reporting, consultant payments, records, insurance, and other operational services within the role’s authority.
• Oversee and ensure accuracy of fair allocation of office costs with clear and verifiable audit trail.
• Build a collaborative, service-oriented team culture with clear accountability, fair supervision, delegation, regular feedback, and professional development.
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8. Other Responsibilities

• Contribute to senior management deliberations and maintain productive collaboration with country, project, regional, global, technical, program, compliance, and operations teams.
• Perform other duties assigned that are consistent with the role

Required Qualifications

• Master’s degree in Accounting, Finance, Business Administration, Public Administration, or a related field; a recognized professional accounting qualification is preferred.
• Minimum of 10 years of progressively responsible finance management, grant and compliance experience, including significant experience managing donor-funded or U.S. Government-funded programs.
• Demonstrated experience in financial analysis, reporting, cash-flow management, budgeting, forecasting, internal controls, and audit management.
• Experience in managing complex donor awards with specialized areas such as construction and other special conditions.
• Knowledge of U.S. Government cost principles and donor compliance requirements, generally accepted accounting practices, grants and contract management, and applicable local statutory requirements.
• Experience with sub-award or sub-agreement financial management and strengthening partner financial and compliance capacity.
• Proficiency with financial software and Microsoft Office applications, particularly Excel; experience with QuickBooks or comparable accounting software is preferred.
• Excellent analytical, organizational, interpersonal, written, oral, facilitation, negotiation, and presentation skills in English; proficiency in relevant Nigerian language(s) is an advantage.
• Ability to manage competing priorities, exercise sound judgment, maintain confidentiality, work independently and collaboratively, and travel domestically and internationally as required

Core Competencies

• Strategic financial leadership and sound judgment
• Integrity, accountability, and stewardship
• Risk-based decision-making and problem solving
• Contract management and governance
• Cross-functional leadership and stakeholder management
• Staff coaching, delegation, and capacity strengthening
• Clear communication, diplomacy, and negotiation
• Results orientation and attention to detail

General Expectations

• Model Jhpiego’s mission and values and contribute to knowledge sharing and organizational learning.
• Make responsible decisions that support time and cost containment, compliance, and clear accountability.
• Participate effectively in multiple teams, manage competing priorities, and provide timely feedback and follow-through.
• Promote equal and fair treatment, respectful supervision, and a safe and professional work environment.

Preferred Qualifications

NOTE:

All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

•  Model the mission and values stated above
• Participate in the business development processes
•  Contribute to the knowledge sharing and transfer process
•  Make responsible decisions that result in time and cost containment and clear accountability
•  Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
•  Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include: cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

 RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to [email protected]

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