Bilingual Onboarding Coordinator

Job Description

The Onboarding Coordinator is responsible for delivering a seamless and compliant onboarding experience for new hires from offer acceptance through successful integration into the organization. This role serves as the primary point of contact for new employees and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, equipment requests, and onboarding activities. The Onboarding Coordinator partners closely with Human Resources, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared, engaged, and ready for success on their first day.

YOUR TASKS

• Coordinate all onboarding activities for newly hired employees.
• Serve as the primary point of contact for new hires before and during their onboarding experience.
• Verify completion of onboarding requirements, including badge creation documentation, offer documentation, background screening, employment authorization, and new hire paperwork, prior to orientation.
• Ensure completion, accuracy, and retention of required employment documentation, including Form I-9s and employment eligibility verification.
• Initiate, monitor, and verify background screening results and escalate any discrepancies for appropriate review.
• Maintain onboarding trackers, records, and reporting to ensure compliance with company standards and regulatory requirements.
• Facilitate new hire orientation sessions and ensure completion of required onboarding documentation.
• Own the temp to hire conversion process including all administrative tasks.
• Communicate start dates, orientation schedules, reporting instructions, and first-day expectations.
• Create a welcoming and professional onboarding experience that reflects company culture and values.

Qualifications

• Associate’s degree in human resources, Business Administration, or related field preferred.
• 2+ years of experience in Human Resources, onboarding, recruiting coordination, employee services, or administrative support.
• Experience working with UKG or other HRIS platforms and onboarding systems preferred.

Additional Information

• Medical, Dental, Vision, Life Insurance, and Disability Pay.
• 401(k) with company matching up to 6%.
• Paid Time Off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance, pet insurance, and more.
• Employee Assistance Program.
• Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.
• Commuter benefits.
• Employee engagement activities. 

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here.

You can contact the company’s Data Protection Officer at the above-mentioned postal address. 

Further information on data protection and your rights can be found here.

We strive to be an equitable and inclusive workplace for our employees and value their diverse perspectives, which contribute to the diversity of our company. Therefore, we welcome applications from people who enrich our company with their identity, background and personal experience. We want to keep the application process as simple as possible for you: focus on a meaningful resume; we do not require an elaborate cover letter. Please know that we can only accept your application through our online application portal.

Learn more about our commitment to Equal Opportunity and Accommodation Information here.

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