Full-Time
Operations Assistant
Flight Scheduler
Deadline 8/5/27
Goldbelt
Alaska Native corporation
Compensation Overview
$48.76/hr
No H1B Sponsorship
Honolulu, HI, USA
In Person
Travel is required.
US Citizenship, US Top Secret Clearance Required
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Microsoft Office
RDBMS
Requirements
- Proficiency in scheduling software and systems.
- Strong Microsoft Office skills.
- Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
- Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
- Ability to think critically and make decisions quickly, especially in time-sensitive situations.
- Minimum 1–2 years of related experience.
- Must have a Secret clearance.
- Must be a United States citizen.
- Ability to travel.
Responsibilities
- Build long- and short-range flight schedules covering aircrew, instructor, evaluator, support personnel, and supervisor positions, coordinating with senior squadron leadership.
- Build, publish, and maintain daily and long-range flying schedules to maximize pilot and aircrew utilization, ensure mission readiness, and comply with Air Force Instructions and squadron priorities.
- Deconflict crewmember schedules and coordinate with flight leadership to ensure crews are available for assigned sortie taskings.
- Facilitate last-minute schedule changes to ensure full coverage by coordinating with the mission commander, operations supervisor, and responsible flight.
- Coordinate with Airfield Operations, Maintenance, Weather, and external range and airspace control agencies to deconflict flying schedules, secure training resources, and accommodate short-notice mission changes.
- Obtain aircraft and equipment availability data from Maintenance and schedule crewmembers for training, exercises, simulators, and operations.
- Publish and post long- and short-range ground, academic, flying, and simulator training schedules in PEX, GTIMS, GDSS II, or other database systems.
- Maintain precise operational, scheduling, and training data in government-mandated systems to track aircrew currencies, ground-training requirements, and duty-day limitations.
- Determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and resource availability.
- Update scheduling data daily to account for changing conditions and training completion rates.
- Assist operations leadership with schedule-related reporting and metrics, including daily and weekly tracking of continuation-training progress, execution rates, and aircrew readiness.
- Perform mission-essential scheduling and administrative duties supporting dynamic flying operations and squadron management.
- Update and maintain FLIP and Electronic Flight Bag procedures, systems, and databases in accordance with applicable Air Force Instructions.
- Identify, address, and escalate Electronic Flight Bag requirements and concerns to leadership and the Major Command Electronic Flight Bag Program Manager.
- Serve as the Wing Electronic Flight Bag system administrator by configuring, issuing, tracking, updating, and maintaining devices; may also serve as the Wing Mobile Device Management administrator.
- Assist Technical Order Distribution Officers in providing aircrews with current electronic flight publications and guidance for keeping required publications current on Electronic Flight Bags.
- Provide operational-assessment feedback and Electronic Flight Bag solution-development input to the Major Command Electronic Flight Bag Program Manager.
- Assist with establishing an Electronic Flight Bag Program Manager organizational mailbox.
- Assist with enforcing standardization and evaluation policy for the Electronic Flight Bag program, including currency of required flight publications.
- Track crewmember leave, temporary duty, medical appointments, and other scheduling commitments.
- Track daily flight, ground, and academic training requirements and accomplishments to support accurate flight scheduling.
- Assist the operations officer in building the unit Annual Flying Hour Program.
- Coordinate with the training officer to review and update student and permanent-party records, folders, and grade books in accordance with applicable Air Force Instructions and supplements.
- Notify crewmembers, scheduling personnel, and unit leadership of upcoming and overdue testing, evaluation, and training requirements by email, telephone, or in person.
- Perform testing-administrator duties for the unit.
- Conduct monthly reviews of aircrews entering the first month of their evaluation eligibility period.
Desired Qualifications
- Possesses a Top Secret clearance.
- Experience working with PEX, GTIMS, or a similar proprietary scheduling program.
- Experience working in a flying squadron, group, or wing standardization and evaluation office.
Goldbelt is an Alaska Native corporation operating a portfolio of government and commercial businesses. The corporation delivers federal services spanning healthcare, information technology, logistics, construction, research support, and mission operations. It serves shareholders, federal agencies, defense organizations, healthcare clients, and commercial partners. Its operating model centers on multiple subsidiaries supported by corporate governance, contracting, shared services, workforce programs, and shareholder responsibilities. Teams work across program management, healthcare, technology, logistics, construction, security, finance, and administration. This structure supports consistent delivery across the organization.
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