Executive Assistant

Description

The Director of AGI Foundations - Speech & Audio is seeking a high-performing Executive Assistant. The team builds foundation speech and audio models for Amazon AGI, and this high impact, high visibility role supports a fast-growing science and engineering organization. It requires remarkable planning and communication skills.

You will understand leader and team priorities, demonstrate the ability to proactively anticipate needs, and drive improvements that build capacity for the leadership team. A high degree of diplomacy, integrity, and discretion in handling confidential information is essential, as is the ability to turn on a dime, thrive in ambiguous situations, and deliver high-quality results without knowing the whole picture.

You will juggle competing priorities with excellent judgment, flexibility, and a positive team and service-oriented attitude. Impeccable attention to detail is required. Clear written and verbal communication is a must, as is a comprehensive understanding of the organization, leadership team structure, and business partner/stakeholder roles.

This role requires five (5) days a week in office and is co-located with the Director in Boston (BOS21).

Key job responsibilities
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars.
- Orchestrate complex calendars, scheduling requirements, and prioritization of the leader's tasks and appointments across time zones according to their importance, urgency, and relevance, ensuring strategic alignment with business priorities.
- Serve as a trusted liaison between Speech & Audio leadership and key stakeholders across Amazon AGI, facilitating clear communication channels and managing sensitive information with the highest level of discretion.
- Execute end-to-end travel logistics for international and domestic trips, including multi-city itineraries, conferences, and team visits across corporate offices.
- Lead the planning of events including staff meetings, all-hands meetings, offsites, team-building activities, and supply ordering.
- Coordinate onboarding logistics for new hires and interns, and partner with GREF on space and seating needs.
- Collaborate with the EA Community to drive best practices, implement solutions, and drive organizational efficiency.
- Develop and maintain tracking systems for critical deliverables, ensuring on-time completion of leadership and team commitments and providing regular status updates to key stakeholders.
- Have fun at work and help others do the same!

Basic Qualifications

- Experience with Microsoft Office products and applications
- 5+ years of senior level leadership support experience
- 5+ years of executive assistant experience

Preferred Qualifications

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience with executive level calendar management
- Experience supporting leaders in a technology, science, or research organization
- Experience planning team events, offsites, and intern program activities

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.