Administrative Assistant - Maintenance Dept

We Put the World on Vacation

Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

Maintenance Administrative Assistant - Maintenance Coordinator

M-F 7a.m. to 3:30 pm - $22 - $24 per hour

While the position will primarily support the Engineering department, it will also provide support to the resort as a whole, particularly in the areas of audits, compliance, and administrative oversight.

Responsibilities include, but are not limited to:

• Coordinate and administer conference calls, meetings, and scheduled appointments for the GM and AGM.
• Administer and monitor payroll documentation for Admin Assistant, Accounting Clerk, and Accountant to include Time Off request forms, Missed Punch forms, and calendars. Compile and keep updated employee contact lists for resort management.
• Assist GM and AGM with travel schedules and arrangements as needed.
• Track all guest complaints and response letters from GM and AGM.
• Order and stock service recovery items for Guest Services and Board of Directors such as wine baskets, spa baskets, chocolates, etc.
• Coordinate the transfer of information between departments when necessary (i.e. creating property newsletters or updating company information boards). Weekly / Monthly prepare documents required for the Information Station.
• Establish and maintain good working relationships with outside vendors.
• Assist with Town Hall or other events at resort as needed. Participate in various committees to ensure associates are contributing and action items are being completed.
• Meet all departmental and corporate deadlines.
• Work with Legal to ensure all service agreements are complete and uploaded to Webconnect and that service agreement and licensing logs are updated according to IA standards.
• Assist and support the General Manager, Assistant General Manager, and Department Managers to ensure the facilitation of daily resort operations and all audit compliance.
• Place all office supply orders with Office Max each week.
• Complete requirements to be a certified trainer for all corporate programs and hold training sessions as required.
• Performs other duties as needed.

• Coordinate travel arrangements-flights, car rentals, and hotels.
• Prepare and process expense reports for WCF Leadership, establish and maintain filing systems for the leadership team.  
• Draft financial, statistical, narrative, and /or other reports as requested.

• High school diploma or GED required.
• 3 years frequent use of Word, Excel and PowerPoint at an advanced
  level.
• 5 years administrative support, preferably for senior level management or combination of college degree and 2 years of administrative experience.
• Possess excellent interpersonal skills for interaction with all levels of employee.
• Superior communication skills (written and verbal).
• Ability to adapt to change.
• Must be able to lead and coordinate projects utilizing strong organizational and time management skills.
• Must type 55 wpm.   

How You'll Be Rewarded:

We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Certain benefits may be available to associates working fewer hours where required by applicable law. Travel + Leisure Co. benefits include:

Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.

• Medical
• Dental
• Vision
• Flexible spending accounts
• Life and accident coverage
• Disability
• Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)
• Wish day paid time to volunteer at an approved organization of your choice
• 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)
• Legal and identify theft plan
• Voluntary income protection benefits
• Wellness program (subject to provider availability)
• Employee Assistance Program

Where Memories Start with You

Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], including the title and location of the position for which you are applying.