Full-Time
Administrative Assistant
Posted on 8/21/2026
State of Montana
Montana state government
No salary listed
Helena, MT, USA
In Person
 Administrative & Executive Assistance (1) |
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- A high school diploma and two years of office administration experience are required; alternate combinations of education and experience may be considered case by case.
- Knowledge of office management practices and procedures, confidentiality procedures, Microsoft Office software, effective customer service methods and techniques, and data and records management is required.
- Ability to draft professional and technical written communications and correspondence, including formal reports, letters, and memoranda, is required.
- Ability to use and manage virtual meeting platforms to conduct meetings in accordance with open meetings laws is required.
- Ability to support day-to-day office operations accurately, professionally, and confidentially is required.
- Ability to handle confidential information with discretion is required.
- Ability to build trust and credibility while constructing effective working relationships with a variety of individuals is required.
- Ability to manage varying deadlines and multiple projects and respond positively to changes in direction, priorities, responsibilities, or assignments is required.
- Ability to keep large projects involving multiple parties moving forward and delivered on time is required.
- Ability to organize a dynamic workload and meet established deadlines is required.
- Provide high-level comprehensive administrative support for the Administration Section, Montana Board of Crime Control, and Youth Justice Advisory Council.
- Coordinate and manage schedules and provide administrative support for meetings.
- Draft reports, memoranda, meeting minutes, written communications, and correspondence.
- Provide administrative support for staff, Board members, and Council members, including travel arrangements, event coordination, form and template development or updating, data and records management, and supply and equipment inventories.
- Assist with diverse administrative operations, modify workflow processes, and resolve day-to-day operational needs.
- Serve as the primary point of contact for internal and external inquiries, including agency phone calls and emails.
- Greet and direct visitors to the appropriate person according to their needs.
- Provide guidance and instructions to other agency staff.
- Experience providing administrative support for boards, councils, and committees is preferred.
- Strong attention to detail and organizational skills are preferred.
- Exceptional customer service and the ability to work in a team environment are preferred.
State of Montana is the state government responsible for public administration and services across Montana. State agencies deliver healthcare, transportation, natural resources, public safety, regulation, education support, taxation, and other public programs. It serves residents, businesses, local governments, visitors, communities, and public institutions throughout Montana. Its operating model centers on departments and agencies operating under elected leadership, public law, budgets, civil-service systems, and statewide infrastructure. Teams work across public administration, healthcare, engineering, technology, finance, regulation, public safety, and community services. Teams support coordinated daily delivery.
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