Team Assistant

The Team Assistant OPP provides comprehensive administrative and organizational support to the OPP leadership team and broader organization. The role ensures efficient daily operations through the coordination of meetings, events, travel arrangements, expense and invoice management, and general team support. Acting as a central point of contact, the Team Assistant facilitates communication, supports executive processes, and contributes to a well-organized, productive, and collaborative working environment.

Responsibilities

• Supporting the OPP organization
• Planning, preparing, and coordinating internal and external meetings
• Ensuring meeting invitations, agendas, minutes, and follow-up actions
• Weekly report consolidation: reminding and monitoring the team for timely input
• Handling various requests (e.g., business cards, office supplies, travel support, DHL shipments)
• Organizing and coordinating events
• Guest hosting: accommodation, reservations, travel arrangements.
• Organizing Technical Center visits upon request
• Extended Support für Marketing & Communications
• Organizing Exhibitions, Media work etc.

Requirements

• Completed commercial apprenticeship (EFZ) or equivalent qualification
• Several years of professional experience in an teamassistant, administrative, or coordination role
• Experience in organizing and coordinating meetings, business travel, and events
• Experience in an international environment is an advantage
• Very good knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and ESKER
• Very good English language skills, both written and spoken. Knowledge of German is an advantage.
• Strong organizational and coordination skills
• Ability to handle confidential information with discretion
• Team-oriented, flexible, and resilient personality with a proactive approach