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Events Lead

Production ManagementConfirmed live in the last 24 hours

Full-timeSan Francisco, CA, USA

About the Job

Requirements

A bachelor’s degree is required.
At least five years of experience in event planning is required.
Must be willing to travel often and work extended hours, including weekends, as needed to attend and execute events.
Must be able to pass Air Force and NASA background checks for installation access at Vandenberg and Cape Canaveral.
Must be able to lift or carry up to 25 pounds unassisted.

Responsibilities

Plan and execute VIP events, special events, third-party events, and customer experiences from start to finish, including sourcing and managing event vendors such as venues, transportation, catering, audiovisual services, and entertainment.
Develop and manage event agendas, registration, and invite lists, and communicate directly with high-level executive customers.
Provide onsite event management, including evening receptions and weekend events.
Develop and implement creative branding elements, including décor, interactive activations, themes, and custom elements, to enhance attendee experiences.
Lead department administrative tasks, including supply ordering, budget tracking, payment processing, shipping coordination, and inventory oversight with the fulfillment center.
Use artificial intelligence extensively to create efficiencies and automate department processes and workflows, eliminating and streamlining administrative tasks involved in event planning.
Work with the Merchandising Team on customer and event gifting and branded décor items.
Work with security teams to facilitate guest security clearances.

Desired Qualifications

A bachelor’s degree in marketing, communications, event management, hospitality, or a related field is preferred.
Hands-on experience across event planning activities, including venue sourcing, event design, vendor procurement, décor, food and beverage, logistics, and entertainment.
Experience building event programs and owning events in fast-paced environments, ideally in technology, and comfort working in ambiguity.
Strong attention to detail and craft.
Strong communication skills to ensure high-quality experiences across multiple programs and teams.
Strong operational focus and ability to manage multiple complex workstreams, agencies, and production partners.
Strong proficiency with Microsoft programs, event diagramming software such as Social Tables or similar tools, event registration platforms such as Splash or Eventbrite or similar tools, and Smartsheet or other related organizational tools.

SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today, SpaceX is actively developing the technologies to make this possible, with the ultimate goal of making life multiplanetary and expanding consciousness to the stars.

SpaceXSI is building Super Intelligence to help humanity understand the universe. Our teams are building the full Super Intelligence stack: from our Colossus supercomputers, to Grok models, to our suite of applications, including Grok Bot, Grok Build, Grok Imagine, Grok Voice, and X. We're creating a powerful flywheel where more compute trains better models, better models power more useful products, and what we learn from people using those products shapes what we build next.

EVENTS LEAD

This is a unique opportunity to join a high-output events team focused on events and experiences for SpaceXSI. As an Events Lead, you will be responsible for end-to-end ownership of external facing events, from concept through production and onsite execution. This role is a part of the Events team where you’ll have peers to partner with, learn from, and build together.

The Events Lead will work closely with Growth, Sales, Field Growth, Community and Developer Relations to expand SpaceXSI's reach, build relationships with builders, and drive enterprise awareness, sales and product attachment.

RESPONSIBILITIES:

Plan and execute VIP events, special events, 3rd party events, and customer experiences from start to finish, including sourcing and managing event vendors such as venue, transportation, catering, A/V and entertainment
Develop and manage event agendas, registration, invite lists, and communicate directly with high-level executive customers
Provide onsite event management, including evening receptions and weekend events
Ideate and implement creative branding elements, such as décor, interactive activations, themes, and custom elements, to enhance attendee experiences
Lead administrative tasks for the department, including supply ordering, budget tracking, payment processing, shipping coordination, and inventory oversight with our fulfillment center
Use AI extensively in the workplace to create efficiencies and automate department processes and workflows to eliminate and streamline the administrative tasks our department must carry as part of event planning
Work with the Merchandising Team on customer and event gifting and branded décor items
Work with security teams to facilitate guest security clearances

BASIC QUALIFICATIONS:

Bachelor’s degree
5+ years of experience in event planning

PREFERRED SKILLS AND EXPERIENCE:

Bachelor’s degree in marketing, communications, event management, hospitality, or related field
Hands-on experience in all event planning aspects, including but not limited to venue sourcing, event design, vendor procurement, décor, food and beverage, logistics and entertainment
Comfortable working in ambiguity and have experience building event programs and owning events in fast-paced environments, ideally in tech
You care deeply about details and craft, and notice things others don’t
You have strong communication skills to ensure high-quality experiences across multiple programs and teams
Highly operational focused and can manage multiple complex workstreams, managing agencies and production partners
Strong proficiency in all Microsoft programs, event diagramming software (Social Tables or similar), event registration platforms (Splash, Eventbrite or similar), SmartSheet or other related organizational tools

ADDITIONAL REQUIREMENTS:

Must be willing to travel often and work extended hours, including weekends as needed to attend and execute events
Ability to pass Air Force and NASA background checks for installation access at Vandenberg and Cape Canaveral
Ability to lift or carry up to 25 lbs unassisted

COMPENSATION AND BENEFITS:

$125,000 - $150,000 USD

Base salary is just one part of our total rewards package at SpaceXSI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

SpaceXSI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.

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