Administrative Assistant

Summary:

Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

Essential Duties and Responsibilities:  

Include the following (other duties may be assigned):

Reads and routes incoming mail. Locates and attaches appropriate files to correspondence to be answered by employer.

Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer or transcribes from voice recordings.

Composes and types routine correspondence.

Files correspondence and other records.

Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.

Schedules appointments for CEO-General Manager.

Arranges travel schedule and reservations.

Compiles and types statistical reports.

Records minutes of staff meetings.

            Makes copies of correspondence or other printed matter.

            Prepares outgoing mail.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Associate's degree (A.A.) or equivalent from two-year college or technical school; plus two to four years related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.