Legal Operations Specialist

About Momentive Technologies

Momentive Technologies applies advanced materials science to design and manufacture ultra-high-performance quartz materials, quartz crucibles, and ceramic products that are vital to a variety of high-growth end markets, including the silicon and compound semiconductor industries, electronics, and aerospace components. These solutions enable the production of logic and memory chips, power control devices and multiple systems for electric vehicles, integrated circuits, power control devices, data servers, and aerospace applications.

Recognized for the purity, performance, consistency and stability of its products, Momentive Technologies has been delivering innovative solutions for over 130 years and continues to impact emerging trends like electrification, digitalization, renewable energy and artificial intelligence. The Company, headquartered in Strongsville, Ohio, has operations across the globe and serves customers in more than 30 countries. For more information, visit www.momentivetech.com

Legal Operations Specialist

Reporting to the General Counsel, the Legal Operations Specialist will provide operational, administrative, governance, and technology support for the Legal and Compliance Departments. This position will serve as a key business partner to the legal team by coordinating department operations, managing legal systems and records, supporting board and governance activities, overseeing legal vendor administration, and driving process improvements across the legal function.

The Legal Operations Specialist will work closely with internal business partners, outside service providers, and legal team members to ensure the efficient operation of legal department processes while maintaining a high degree of professionalism, organization, confidentiality, and attention to detail. For candidates with paralegal experience or interest, the role also offers the opportunity to take on substantive legal support work over time, such as reviewing standard-form agreements and preparing first drafts of corporate governance documents, under attorney supervision.

Responsibilities

Legal Operations & Department Administration

• Serve as the primary coordinator for Legal Department operations and administrative activities.

• Manage calendars, scheduling, meeting logistics, travel arrangements, and expense reporting for legal leadership.

• Coordinate department meetings, legal team events, and recurring operational reviews.

• Maintain legal department procedures, process documentation, and operational resources.

• Develop and maintain departmental metrics, reports, dashboards, and performance tracking tools.

• Support annual planning, budgeting, and departmental reporting activities.

• Identify and implement opportunities to improve efficiency, automation, and service delivery across legal operations.

Governance & Board Support

• Coordinate logistics for Board of Directors and Committee meetings, and Board, Committee and shareholder communications.

• Prepare and distribute agendas, meeting materials, presentations, and supporting documentation.

• Manage board and governance platforms, including maintaining user access, permissions, and content.

• Coordinate collection of approvals, signatures, certifications, and governance-related documentation.

• Maintain governance calendars, action item tracking, and records retention schedules.

• Support document organization and records maintenance for governance activities.

Legal Technology & Systems Administration

• Serve as administrator for legal operations systems and technology platforms including:

• • Xakia

• • Brightflag

• • Govenda

• • Entity management platforms

• • SharePoint and Legal Department intranet resources

• Manage user access, training, documentation, data integrity, and ongoing system maintenance.

• Coordinate system enhancements, implementations, upgrades, and vendor support activities.

• Develop forms, workflows, reporting tools, and automation solutions to improve legal operations.

Vendor & Financial Administration

• Manage legal vendor administration and onboarding activities.

• Process and coordinate outside counsel invoices and legal service provider payments.

• Support legal budget tracking, accrual reporting, and spend management activities.

• Review invoice submissions for completeness and proper approval routing.

• Partner with Finance to ensure timely payment processing and accurate reporting.

Records & Information Management

• Maintain legal department records retention processes and document repositories.

• Manage electronic and physical legal records to ensure accessibility, organization, and compliance with company requirements.

• Assist with audit preparation, data requests, and document collection efforts.

• Maintain confidential, proprietary, and privileged information in accordance with company policies and legal requirements.

Compliance & Training Support

• Coordinate legal and compliance training programs, communications, and awareness initiatives.

• Maintain compliance training records and related reporting.

• Support implementation and communication of the Company Code of Conduct and related policies.

• Assist with compliance reporting and tracking activities across the organization.

• Support incentive program documentation and compliance reporting for U.S. facilities.

Special Projects

• Support Legal Department initiatives, audits, technology deployments, process improvements, and strategic projects.

• Coordinate cross-functional activities involving Legal, Compliance, Finance, Human Resources, Information Technology, and Operations.

• Perform other related duties as assigned.

Basic Qualifications

• Associate's Degree or Bachelor's Degree in Business Administration, Legal Studies, Communications, Project Management, Information Systems, or a related field.

• Minimum of 3-7 years of experience supporting legal, compliance, executive administration, governance, or business operations functions; position level will be commensurate with experience.

• Demonstrated experience managing multiple priorities in a fast-paced environment.

• Strong organizational and project management skills.

• Excellent written and verbal communication skills.

• Strong attention to detail and commitment to accuracy.

• Ability to interact professionally with senior leaders, board members, outside service providers, and internal stakeholders.

• Ability to maintain confidentiality and exercise sound judgment.

• Strong proficiency with Microsoft 365 applications including Excel, Word, PowerPoint, SharePoint, OneDrive, Outlook, and Teams.

• Experience working with databases, document management systems, and business applications.

• Proven ability to work both independently and collaboratively.

Preferred Qualifications

• Experience supporting legal, compliance, governance, or corporate functions.

• Experience administering enterprise software systems, portals, or workflow tools.

• Experience with contract management, eBilling, governance, or legal operations platforms.

• Experience coordinating board meetings, executive meetings, or governance activities.

• Experience managing budgets, reporting, vendor administration, or financial coordination activities.

• Experience creating process documentation, dashboards, workflow automation, or operational reporting.

• Strong business acumen and customer-service orientation.

• Continuous improvement mindset with demonstrated ability to streamline administrative processes.
• Paralegal experience, including review of standard commercial agreements such as nondisclosure agreements, or preparation of board minutes and written consents.

• Corporate governance experience at a public or private company, such as governance and regulatory filing calendars, director and officer questionnaires, or annual shareholder meeting preparation.

Key Relationships

• General Counsel

• Legal Department Team

• Senior Leadership Team

• Board of Directors and Committee Members

• Human Resources

• Finance

• Information Technology

• Operations Leadership

• Outside Counsel and Legal Service Providers

Travel Requirements

• Limited

Working Conditions

• Hybrid, with a minimum of three days per week in-office at Strongsville, Ohio headquarters.

Our Legal Operations Specialist will earn a variable compensation including base salary and bonus. Base salary range takes into consideration experience, education, and training. Not to mention all the amazing benefits available for employee selection as well.

Joining the Momentive team includes:

• Medical/Prescription Drug Coverage
• Dental Coverage
• Vision Coverage
• 401(k) plan with Company Match
• Basic and Voluntary Life/AD&D Insurance
• Short- and Long-Term Disability Insurance
• Employee Assistance Program
• Wellness Program
• Tuition Reimbursement
• Employee Referral Program

Momentive Technologies is not just shaping materials; we're shaping the future. As a leader in the fused quartz, ceramics, and crucibles industry, we pride ourselves on innovation, precision, and excellence. When you join us, you'll be part of a dynamic team that's driving advancements in technology, research, and applications across various sectors. APPLY NOW!

EEO Statement

We treat all our associates and candidates as equals. We require all associates and managers to do so too and comply with employment laws and regulations. All personnel actions are conducted in the spirit of equal employment. We are committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other characteristic protected by applicable local, state or federal laws.

Accessibility Guidelines

We are committed to making the on-line application experience easy and accessible to individuals with disabilities. We are constantly making improvements to comply with the spirit of the "Americans with Disabilities Act," and the Web Content Accessibility Guidelines. If any of the information on the website is not accessible to you due to a disability, please contact us via phone at (440) 878-5739. Please provide the location of the inaccessible information and the format you wish to have the information presented and we will be happy to send it to you, either via your email address or a separate mailing address you provide. If you prefer, you may contact us and we will be happy to assist you with the application process.