Meeting & Events Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Meeting & Events Coordinator

Job Summary

The Workplace Experience Meeting & Events Coordinator delivers exceptional client experiences through proactive communication and high-touch, hospitality-focused service. This role assists with the planning and execution of internal meetings and events for office residents, ranging from multi-day trainings to office-wide lunches. The Coordinator builds meaningful, lasting relationships with employees and guests through authentic engagement and attentive service. This client-facing role combines a passion for service, strong organizational skills, and enthusiasm for creating a seamless meeting and event experience.

Responsibilities

Meeting & Event Coordination

• Provide event coordination and support for setup and cleanup of onsite events, including catering, AV, and office supplies.
• Assist with catering orders, receipt collection, and expense organization.
• Coordinate logistics for events ranging from multi-day trainings to office-wide lunches.
• Partner with key stakeholders to organize, host, and operationalize engagement events that enhance the workplace experience.
• Provide assistance and flexibility with client events as needed to ensure flawless delivery.

Space & Calendar Management

• Manage calendars for various meeting and event spaces.
• Reserve and confirm reservation requests for conference rooms and event spaces.
• Conduct routine checks of meeting and event spaces to ensure they are stocked, organized, and reflect brand standards.

Client Engagement & Communication

• Serve as a primary point of contact for employee inquiries, issues, and feedback related to meetings and events.
• Monitor the email inbox and employee requests; prioritize messages and draft timely, professional responses through resolution.
• Build meaningful relationships with members of the office and visitors through attentive, personalized service.
• Receive and respond to all requests within one business day, including personal follow-up to confirm resolution.

Administrative & Executive Support

• Support Executive Assistants and provide executive support as needed.
• Perform ad hoc assignments and administrative support for seamless, timely service delivery.
• Perform additional job duties, as requested.

Vendor Relationships

• Partner and build relationships with catering, AV, and event vendors.
• Demonstrate strong vendor management skills to ensure quality and consistency of service.

Risk Management & Continuous Improvement

• Identify potential risks and escalate as appropriate to prevent disruption to events or client operations.
• Engage in a culture of continuous improvement by adopting best practices, new tools, and process efficiencies.
• Leverage AI tools and technologies to streamline scheduling, communications, and event workflows.

Qualifications

Education & Experience

• High School diploma or GED required.
• Minimum of 2-4 years of relevant work experience in similar roles.
• Full-time onsite availability required.

Technical Skills

• Proficient in Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
• Ability to leverage AI tools and emerging technologies to improve efficiency and automate routine tasks.

Professional Competencies

• Excellent verbal and written communication skills.
• Strong organizational skills with advanced attention to detail.
• Demonstrated ability to provide a high level of customer satisfaction.
• Strong interpersonal skills and the ability to build rapport quickly across all organizational levels.
• Good judgment in confidential situations, with proven experience interacting with senior management.

Personal Attributes

• Professional demeanor and composure under pressure.
• Ability to work effectively in a fast-paced environment.
• Exhibits initiative, flexibility, and adaptability in response to changing priorities.
• Shows enthusiasm for creating exceptional workplace experiences.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

52,000.00 – 53,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Carrollton, TX

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.