Program Specialist
UCSF
Program Specialist
UCSF
Public health sciences university in San Francisco
Job Summary:
Please note: This position is located in Richmond, CA.
As a core member of California’s Tuberculosis (TB) Control Branch, the Program Specialist (PS) applies high-level professional skills and subject matter expertise to lead a wide variety of highly visible activities in the Tuberculosis Control Branch, California Department of Public Health. The position provides administrative and strategic leadership and analysis for complex and diverse projects to the Branch Chief and others including monitoring progress in real-time on complex initiatives, independent high-level communications for scheduling and responding to executives in other agencies, developing presentations and highly visible and/or sensitive communications and correspondence, including documents of a highly technical nature. The position requires extensive leadership and independent action in diverse functions, tact and diplomacy in an effort to navigate and communicate within complex and highly sensitive areas internally and outside of the Branch.
The PS will design and develop a variety of critical reports and communication materials, produce executive summaries, resolve a variety of issues, assist staff in gathering data and information and leads and independently executes responses to a variety of governmental requests in a busy environment with competing deadlines; also performs routine office work. The PS will serve as the lead for TB elimination and health equity communications and developing and tracking these efforts for the TB Control Branch.
Please note: This position is based in Richmond, CA and offers a hybrid work environment including both remote and office centered work. The standard for hybrid work is a minimum of four days per week in-person and up to one teleworking day per week. The amount of telework is at the discretion of the Department’s operational business needs and subject to change at any time consistent with the CDPH Telework Program.
Budget: $75,600
Department Overview:
UCSF Institute for Global Health Sciences (IGHS) is dedicated to improving health and reducing the burden of disease in the world’s most vulnerable populations. It integrates UCSF expertise in all of the health, social, and biological sciences, and focuses that expertise on pressing issues in global health. IGHS works with partners in countries throughout the world to achieve these aims. IGHS seeks to improve health worldwide, especially in developing countries, through research that informs policy. IGHS is committed to ensuring a diverse, equitable and inclusive work environment as we work towards becoming an anti-racist organization. We strongly encourage applicants from diverse backgrounds. Please see our statement on anti-racism here: https://globalhealthsciences.ucsf.edu/about-us/diversity-equity-and-inclusion/statement-structural-racism.
One of IGHS’s many partners is the California Department of Public Health (CDPH). The CDPH mission is to advance the health and well-being of California's diverse people and communities. This position will be part of a team focused the prevention and control of tuberculosis in California, reducing health disparities in populations most impacted by TB, and providing leadership and resources to support California’s 61 local health jurisdictions.
Required:
Knowledge of communications design tools, including InDesign, Canva, and video editing software
% of time | Essential Function (Yes/No) | Key Responsibilities (To be completed by Supervisor) |
30 | Yes | Applies professional or research concepts to perform analysis of data and systems pertaining to highly complexprojects, policies, initiatives, / processes, and / or functions (e.g., analysis of grant budget spend down needs for program; development of tracking systemfor expenditure estimates and spend down;; research style guides and best practices for publications, fact sheets, educational handouts, trainings and slide presentations). Analyzes, develops, and leads a variety of policies, projects, programs and issues, research initiatives and new or changing systems and programs; develops and recommends new Branch procedures and policies (e.g.,independent development, design and execution of Branch manuscript development process, , and TB Branch intranet and extranet; analysis and distribution of TB resources, including available/recommended trainings and publications/webinars for staff). Develops and leads Branch and statewide meetings, senior staff meetings and monitors, updates, and provides strategic revisions to TB Branch workplan and California TB Elimination Plan. Provides high-level and confidential organizational support for grantpreparation and submission and for a variety of stakeholder meetings. Independently responds to urgent and time sensitive requests across the Branch, communicates with local health department officials and staff on complex topics that require substantial subject matter expertise, independently research, develop, and design programmatic documents, in addition to supporting meeting logistics, such as reserving meeting rooms and setting up equipment and logistics. Develops independent responses to executive leaders in other agencies and develops initiatives and complex presentations (e.g., original research and collection of data to analyze TB Elimination Plans for health equity measures and subsequent presentation of findings at national meetings; original design of research andsurvey instruments and analysis of frequency of mental health/behavioral health conditions among persons with TB in California; development of health equity statement outlining initiative to reducehealth inequities for statewide TB Elimination Plan; development of presentations that synthesize progress of TB elimination in California demonstrated by quantitative and qualitative measures ) as well as highly visible correspondence and sensitive communications, including documents of a highly technical nature. |
25 | Yes | Gathers, assembles, andresearch analytical and factual dataon assigned problems and issues to prepare reports and / or analyses summarizing information on the assigned issues and commenting on other significance for internal or external constituents. Creates, develops, and implements long and short-term strategic communications and organizational plans and/or projects, in alignment with CDPH and UCSF brand identitystandards as posted at identity.ucsf.edu, to meet TB Elimination Plan measures and develop health equity partnerships and related communications materials. Examples include research and analysis of quantitative and process measures of TB Elimination Plan and synthesis into format for easy digestion and communication to advisory committee members. Gathers and analyzes TB resource data that can support TB funding and available resources; prepares reports or analyses of operational activities, evaluates current and proposed internal services available to staff to improve quality and efficiency of internal efforts(such as MSTeams channels; Intranet design and uses; MS Sharepoint for internal and external storage andsharing of documents; analysis of security and permission structures for all potential applications), etc. Develop white-paper documents, presentations, executive reports and meeting minuteson sensitive and complex topics.Carries out research and literature reviews on highly technical and complex health care topics. Serves as executive editor and lead for Branchcommunications on TB elimination. Analyze and evaluate current and proposed Branch policies and provide guidance on enhancements. Provides direction and responds to Request for Report Approvals (RRA’s) and urgent requests from Division. Develops scope of work, budgets, and reports for project requirements. |
20 | Yes | Prepares, edits and modifies documents including research reports, manuscripts, presentations and proposals. Provides expertise in preparing complex documents for clearance through governmental offices. Functions as a lead resource on clearance processand challenges, suchas clearance delaysand need fora formal process to notify primary/secondary authors for clearance documents when we are nearing time factors. Work with local health jurisdiction staff from throughout the state of California, and with partner agencies in conceptualizing, developing and reviewing a statewide communication plan for TB prevention and elimination within the state. Oversee development of materials and design strategies associated with the implementation of the plan and maintain planning partnerships. Make recommendations to decision makers to help meet the complex and varied needs of partner agencies throughout the state. |
10 | Yes | Assesses and recommends changes to maintain compliance with a variety of Branch requirements and internal policies. Develop proposals and recommendations to guide and support a broader strategic direction for the organization. Recommend and execute proposed changes to documents and internal procedures. Designs new strategies to improve systems and conducts post-implementation analysis to determine the need forfurther enhancements, finerdistinctions, and/or additional process/policy components. |
10 | Yes | Serves as program specialist for TB elimination andthe TB Cooperative Agreement HRD focal point in planning and collaboration with program / project staff. Leads development of recommendations and guidelines and designs new systems for programs and initiatives. Participates in the development and revision of standard operating procedures and guidelines. Formulates and operationalizes timelines and timely completion of Branch wide activities. Works with staff to coordinate Branchactivities that requireDivision coordination and approval in accordance with specific Department and Division protocols and acts as primary contact to all levels of Branch staff regarding current Branch programs, protocols, and tools. Stimulates action/adherence to protocols among Branch staff as needed. As TB Cooperative Agreement HRD focal point, coordinate tracking of training and presentations taken and conducted by program staff, attend national focal point trainings and meetings, coordinate collaborations with training partners such as TB Centers of Excellence, and prepare associated reports. |
5 | Yes | Schedules meetings and oversees and manages BranchChief’s calendar. Coordinates a variety of information technology needs for branchstaff, as needed; responds to requests from the Division and Office of Public Affairs. Independently develops new systems to ensure humanresource needs for new staff are met which may include ensuring trainings are completed, information technology resources are available and orientation documents are developed and accessible. |
100% | (To update total%, enter the amount of time in whole numbers(without the % symbol - e.g., 15, 20) then highlight the total sum(e.g., 1%) at the bottomof the columnand press F9.The total sum should add up to 100%.) |
Budgeted Job Salary Range: $72,000-$75,000
UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.
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