J

Jones Lang LaSalle

Advises on and manages commercial real estate

Facilities Coordinator

Facilities ManagementConfirmed live in the last 24 hours
Part-timeCork, IrelandNo salary listed

About the Job

Requirements

  • Strong customer service skills and experience in a high-profile environment.
  • Present a confident and authoritative self-image to support effective customer service delivery.
  • Use a service-oriented approach and proactive problem-solving to meet customer expectations.
  • Communicate effectively with the client.
  • Provide services to a high specification within a corporate building.
  • Work effectively as part of a customer service team and with service providers.
  • Manage service disruptions using team resources to maintain normal business activity.
  • Motivate oneself and others and demonstrate time-management and organizational skills.
  • Have strong computer skills and the ability to learn new software and systems.
  • Be computer literate.
  • Understand the principles of warehouse and logistics control and management.
  • Deliver site compliance and address building-related matters.
  • Have experience operating in a customer service environment and providing reception services to a high standard.

Responsibilities

  • Maintain office and health and safety records and filing.
  • Load and unload the dishwasher when the cleaner is not on site.
  • Receive and process incoming post, including invoices, cheques, and remittances; scan invoices for accounts payable and handle other general post.
  • Handle outgoing post, including postage stamps.
  • Participate in office projects and out-of-scope work, such as warehouse shelving and office works.
  • Provide logistics support to UK and EMEA sites as required.
  • Maintain current site records, including office risk assessments and display screen equipment records.
  • Ensure building fire records are up to date, coordinating with the landlord as applicable.
  • Inspect fire extinguishers and maintain fire risk assessments and fire and emergency plans, as applicable to the landlord.
  • Maintain reports for fire alarm, sensor, smoke-head, and break-glass checks, as applicable to the landlord.
  • Maintain water-testing certificates of analysis for Legionella, E. coli, and Enterococci, as applicable to the landlord.
  • Coordinate fire drills, as applicable to the landlord.
  • Record kitchen tap temperature monthly and record emergency lighting tests.
  • Coordinate annual portable appliance testing.
  • Manage and host contractors, including obtaining quotes and purchase orders, managing work orders and invoices, and tracking allocated budgets.
  • Maintain contractor records, including statements of work, risk assessments, method statements, toolbox talks, contractor toolkits, quality, health, safety and environmental policies, safety statements, insurance, and service records.
  • Conduct contractor inductions and monthly cleaning key performance indicator inspections and monitoring.
  • Conduct workplace inspections and report unsafe acts, unsafe conditions, and near misses.
  • Complete the global Agilent key performance indicator scorecard and toolbox talks, and check first aid boxes.
  • Open, process, and close work orders and preventative maintenance work orders.
  • Manage and log warehouse deliveries and collections, identifying waste electrical and electronic equipment.
  • Handle waste electrical and electronic equipment and other waste, including skip hire, and coordinate printer cartridge and battery recycling as required.
  • Manage warehouse compliance and maintain a safe working environment; work with engineers and users to ensure systems and deliveries are logged and stored effectively.
  • Manage FedEx incoming and outgoing activity, including parts deliveries and collections by engineers.
  • Manage incoming and outgoing courier activity, including raising purchase orders, matching invoices, preparing items for shipment within Ireland and worldwide, preparing customs invoices when necessary, tracking shipments, and maintaining packaging stocks.
  • Meet customer service and relationship objectives, including objectives related to compliance and building matters, as part of the annual appraisal and development plan.
  • Participate in the customer service and wider facilities management team to drive continuous improvement.

About the Company

Jones Lang LaSalle

Advises on and manages commercial real estate

Jones Lang LaSalle, known as JLL, advises property owners, occupiers and investors on commercial real estate worldwide. Its teams broker leases and property sales, arrange financing, value assets, manage buildings and workplaces, and oversee construction projects for businesses, institutions and governments. LaSalle Investment Management invests client capital in private property and real estate securities, while JLL Technologies develops workplace software and data tools. The company earns commissions, service fees, investment management fees and software revenue, with some client operating costs reimbursed through contracts. JLL took its current form through a 1999 merger and is headquartered in Chicago, Illinois.

Company size
10,001+
Company stage
IPO
Headquarters
Chicago, IL
Founded
1999

Recently Posted Jobs

Explore more opportunities at Jones Lang LaSalle

See more jobs