Credit Administration Officer

About Salmon

Salmon Bank (Rural Bank) Inc., the banking arm of Salmon Group Ltd., is a technology-driven challenger bank in the Philippines operating under a BSP license. We combine the trust of a licensed institution with the speed and convenience of a modern financial product. Work within regulated financial infrastructure, where product, risk, compliance, operations, technology, and customer experience are closely connected.

About the Role
The Credit Administration Officer is a key member of the Bank’s Back Office, working closely with the Credit Administration Manager and other stakeholders to set up, document, and run the Unit’s processes. You’ll make sure credit administration activities are carried out accurately, on time, and in line with policy and regulatory requirements.

You’ll own the day-to-day integrity of the credit administration process: from credit documentation and pre-disbursement checks, through loan booking, collateral and record custodianship, and post-booking monitoring, to loan settlement and closure. Because credit administration acts as an independent control, separate from loan origination and credit approval, you’ll also serve as checker and authorizer for the team within delegated authority, making sure maker-checker and segregation of duties are always observed.

Beyond daily operations, you’ll keep the team audit-ready, keep documented processes current, and look for ways to improve processes and systems without weakening controls. You’ll also contribute directly to the Bank’s efforts to combat money laundering.

Key Responsibilities

• Process set-up and documentation: work closely with the Manager, Credit Administration and other stakeholders to set up and document the Unit’s processes, including:

  • Credit documentation: check that documentation is complete and consistent with the approved terms and conditions of credit, and maintain the documentation system and checklists.

  • Pre-disbursement verification: confirm that approvals were secured from the competent authority within delegated authority, and that all conditions precedent and documentary requirements are met before release.

  • Facility set-up and loan booking: book, classify, record, and reconcile credit facilities accurately in the Bank’s systems.

  • Credit and collateral custodianship (legacy loans): safekeep original security instruments and credit files under dual control, with a movement register and periodic physical checks.

  • Post-booking monitoring: track compliance with credit conditions, covenants, collateral requirements, insurance coverage, and other post-disbursement obligations, including outstanding and expired documents.

  • Exception management: escalate exceptions noted and monitor their resolution within agreed timelines.

  • Loan settlement and closure: process settlement and collateral release, and maintain closed loan records in line with the record retention policy.

  • Management information and regulatory reporting: prepare credit administration reports and registers, and support regulatory reporting, audits, and supervisory examinations.

  • Loan-related inquiries and complaints: handle and resolve inquiries and complaints relating to loan administration.

  • Other processes that may arise related to credit administration.

• Issue escalation: promptly identify and escalate issues noted, and propose resolutions to your immediate supervisor.

• Anti-money laundering: help combat money laundering by ensuring the required processes are in place.

• Regulatory compliance: comply with the regulatory requirements of the SEC, BSP, AMLC, and other governing bodies.

• Other duties: perform other tasks assigned from time to time.