Executive Administrative Assistant

Become an integral part of the Business Banking marketing team as an Executive assistant, where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role will support three Managing Directors and their organizations to streamline calendar management, travel planning and team collaboration. 

As an Executive Assistant in Marketing, you will support the Columbus marketing community to help scheduling conference room space and onsite team events.  This role will have the opportunity to become an expert on employee related support in Ohio to ensure the team is organized for success. 

Job responsibilities

• Maintain complex and detailed calendars for 3 managing directors

• Manage the coordination and logistics of both internal and external meetings

• Arrange and coordinate domestic travel

• Organize all aspects of internal and external events, including catering and transportation

• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

• Produce high quality emails and messages to individuals at all levels of the organization

• Maintain department documents, including current organizational charts and Executive Bio’s

• Handle regular activities without prompting, and advise in advance with issues or delays

Required qualifications, capabilities, and skills 

• At least two years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills.  Interest in utilizing AI to increase speed and reduce friction.
• Strong proficiency in Microsoft Office

• Excellent zoom etiquette and ability to manage competing priorities i.e. calendar management