Accounting Generalist

Job Description

The Accounting Generalist is responsible for assisting the Assistant Director of Finance and staff in maintaining accurate and timely financial reporting; ensuring acceptable levels of internal control; ensuring compliance with all federal, state, and local regulations and Fairmont/Accor Hotels Standard Operating Procedures; and safeguarding owner/investors assets. The role will be split between Accounts Receivable /Income Audit, Accounts Payable, and Office Duties.

WHAT YOU WILL BE DOING

ACCOUNTS RECEIVABLE

➢ Coordinate with Credit Manager to maintain group accounts by:

     - Reading and understanding group contracts.

     - Attending Resume meetings with Sales team to review groups.

     - Taking/Applying deposits and preforming billing maintenance on group accounts.

     - Compiling, reviewing, and sending group invoices to sales managers.

➢ Taking and applying payments and closing group accounts.

➢ Provide first contact to the guests of the Accounting Office and answer or direct all general inquiries.

➢ Handle inquiries in a professional and timely manner, provide accurate invoices, statements, and schedules.

➢ Ensure overall guest satisfaction by attentive listening and then immediately resolving guest issues or elevating to the Assistant Director of Finance.

ACCOUNTS PAYABLE

➢Print and Mail Payment Batches, upload Positive Pay Batch to bank, and upload CSI Payments as necessary.

➢Set Up and Maintain vendor files and all necessary additional documentation; W9, W8, COI, etc.

➢Call vendors to verify banking information as needed.

INCOME AUDIT

➢Prepare Daily Operations Package and ensure accuracy of Daily Revenue Reporting. Complete all standard reconciliation templates according to company policy;

     -Verifying adequate support submitted by Night Audit for Daily Operating Packages.

      -Complete Daily Rooms Reconciliation / Front Desk & Housekeeping

      - Assist in reconciling open account status items.

➢ Maintain orderly daily audit packs and monthly binders. Accounting Generalist

OFFICE DUTIES/OTHER

➢ Assist in Month End Auditing Functions including surprise cash counts and inventory spot checks as required.

➢ Check office supply inventory and order supplies as necessary.

➢ Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

➢ Keep management aware of any unusual operation or financial occurrences and/or significant deviations.

➢ Ensure company policies and procedures are followed

➢ Perform any additional duties as assigned by the Assistant Director of Finance and/or Director of Finance.

➢ Perform occasional audits of standard processes with other departments.


Hourly Starting Rate is $32 - 34 per hour

Qualifications

➢ Prior Hotel Finance Experience or Front Office Experience preferred

➢ Excellent organizational skills are required, as well as the ability to thrive in a teamwork environment.

➢ Strong Microsoft Excel skills are required for this role. Experience with the Opera/Opera Cloud PMS is preferred.

➢ Multitasking, working under pressure, and meeting deadlines are all required skills.

➢ Sedentary work, exerting up to 20 pounds of force occasionally and/or negligible force frequently or constantly to lift, carry push, pull or otherwise move objects.

➢ Must be able to convey information and ideas clearly.

➢ Must be able to evaluate and select among alternative courses of action quickly and accurately.

➢ Must work well in a fast paced, high-pressure situation.

➢ Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.

➢ Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.

➢ Must be effective at listening to, understanding. and clarifying the concerns and issues raised by co-workers and guests.

➢ Must be able to work with and understand financial information and data, and basic arithmetic functions.

Additional Information

The hourly start rate is USD $32-34

Compensation: 32 to 34 (USD) (HOURLY)