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Heizmüller

Founder's Associate Intern - Business Operations

Accounts Payable/ReceivableConfirmed live in the last 24 hours
InternshipBerlin, Germany€14.42 - €20.19 /hr

About the Job

Requirements

  • The candidate must be studying at a reputable university or have recently graduated; the field of study is not important.
  • The candidate should be highly motivated and eager to learn quickly, and should prefer active responsibility over observing in an internship.
  • The candidate should have initiated or carried out something alongside their studies, such as a personal project, student initiative, or working-student role in a fast-paced environment.
  • The candidate must work confidently with Google Sheets and have used a system with linked records, such as Airtable, a customer relationship management system, or an enterprise resource planning system.
  • The candidate must be accurate and able to notice discrepancies in sums.
  • The candidate must write error-free German.
  • Accounting knowledge is not required because it will be taught on the job.
  • The candidate must be comfortable handling real financial transactions from the first week, with the Chief of Staff reviewing work during the first few weeks only.
  • The candidate must be comfortable working without onboarding or an existing guide, and writing the guide themselves.
  • The candidate must be willing to work in the Alt-Moabit office every day with no home office, and to work Saturdays in the office as normal.

Responsibilities

  • Send confirmations for contracts from the previous day every day, ensuring that no construction project starts without a confirmation.
  • Record incoming invoices and assign them to the relevant construction project.
  • Prepare supporting documents for BuchhaltungsButler.
  • Respond to queries from the tax office on the same day.
  • Review email and phone inquiries and route each to Sales, Dispatch, Construction, or Service.
  • Review outstanding receivables weekly, identify unpaid amounts, and send payment reminders.
  • Track funding deadlines and identify completed construction sites that still need final invoicing.
  • Prepare the monthly close and coordinate payroll with the tax office.
  • Eliminate one recurring monthly task each month rather than merely completing it faster.
  • Ensure that construction projects end with final invoices, overdue receivables are tracked and reduced through timely reminders, funding deadlines are met, and the monthly close is completed without follow-up from the tax office.
  • Clear all unprocessed items from the inbox by the end of the day.

About the Company

Heizmüller

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Total funding
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