Jewish Community Center Of Staten Island

Nonprofit community center serving Staten Island

Administrative Assistant for ECE Department

Administrative SupportConfirmed live in the last 24 hours

Full-timeStaten Island, NY, USA$40k - $42k /yrIn-person

About the Job

Requirements

Proficiency in Microsoft Word and Excel.
High school diploma.

Responsibilities

Assist the Department Director/Coordinator with departmental communication, staff and children's records, accounting records, licensing compliance, scheduling, and interactions with early childhood members.
Check designated areas to ensure they are safe.
Answer phone calls and take messages when needed.
Assist with morning arrival and dismissal.
Collect paperwork from classrooms after arrival.
Divide and deliver lunch to classrooms daily and store food and drinks appropriately.
Coordinate classroom coverage as needed and serve as a substitute when necessary.
Complete and maintain program paperwork, and coordinate student and staff files to keep information current.
Communicate information about JCC programs to potential members and guests as needed.
Ensure adherence to Department of Health guidelines for children's and staff records.
Maintain current student and staff records as required by the Department of Health Bureau of Daycare while maintaining confidentiality.
Maintain confidentiality of child, parent, staff, and other Center matters.
Record daily staff attendance.
Assist in preparing parent and teacher materials and coordinate their distribution as needed.
Communicate with parents, colleagues, and consultants, and assist in resolving non-educational issues such as transportation.
Maintain inventory records for instructional materials, office supplies, and snacks for the Department.
Schedule and maintain staff training plans, track required trainings, schedule outside training vendors, prepare accounting documents, and prepare invoices for approval.
Order supplies and prepare invoices for approval.
Coordinate and confirm meetings and tours with the Director/Coordinator, and conduct tours when necessary.
Represent the Center in forums.
Assist in coordinating Early Childhood Center and Community events.
Perform additional tasks as assigned by the ECE/FFF Director.

Desired Qualifications

Prior experience in a school setting.
Fingerprint clearance from the Department of Education.
New York State Central Registry clearance.
Annual medical clearance.
Required annual trainings.

JOB SUMMARY

To assist the Department Director/Coordinator in all administrative functions of the department including but not limited to department communication, staff and children’s records, accounting records, licensing compliance, coordination of scheduling and interface with early childhood members.

ABOUT YOU
You are an experienced Administrative Assistant who can establish and maintain positive communication with staff, parents, potential families, and other agencies.

WHAT YOU’LL DO

Check all designated areas to assure everything is safe.
Answer all phone calls and take messages when needed.
Assist with morning arrival and dismissal.
Collect all paperwork from classrooms after arrival.
Divide and deliver lunch to classrooms daily. Store all food and drinks accordingly.
Coordinate Classroom coverage as needed. Serve as substitute when necessary.
Completing and maintaining all paperwork as necessary for the program. Coordinate student and staff files to maintain current information.
Facilitate communication of information about JCC programs as needed to potential members and guests.
Ensure adherence to Department of Health guidelines for children and staff records.
Maintain current records for students and staff as required by the DOH Bureau of Daycare ensuring confidentiality at all times.
Maintain and respect confidentiality of child, parent, staff and other Center issues.
Record daily staff attendance records.
Assist in preparation of parent and teacher materials and coordinate distribution as needed for the department.
Establish and maintain positive communication with parents, colleagues, consultants, etc. Assist in resolution of non-educational problems such as transportation.
Maintains inventory records for instructional /instructional materials, office supplies and snacks for the Department.
Schedule and Maintain staff training plans. Record and track required trainings. Schedule outside vendors who provide specific trainings. Prepare required accounting documents. Prepare invoices for sign off.
Order supplies and prepare invoices for approval.
Coordinate and confirm appointments for meetings and tours with Director/Coordinator. Conduct tours when necessary.
Appropriately represent the Center in all forums.
Assist in the coordination of Early Childhood Center and Community Events.
Additional tasks as assigned by the ECE/FFF Director

OUR REQUIREMENTS

Proficient in Microsoft Word and Excel
Effective written and verbal communication skills
High School Diploma
Prior experience in School Setting preferred

PREFERRED REQUIREMENTS

Fingerprint Clearance (Department of Department of Education)
New York State Central Registry Clearance
Annual Medical Clearance
Required Annual Trainings

SALARY
$40,000 - $42,000 per year

BENEFITS

The JCC of Staten Island is committed to keeping you and your family healthy and happy through a comprehensive benefits program. Offerings include: subsidized options for Medical; offerings for Dental and Vision coverage, FSA and Dependent Care. We also offer free LTD, STD, Life Insurance, a Pension, 403B, generous program discounts, free membership, ample time off and much more!

ABOUT US
The Jewish Community Center of Staten Island was founded in 1929 with the goal of creating a home for the Jewish community by offering social, recreational, and educational activities. Over time, that mission expanded to help anyone who walked through the doors of any of our facilities. The JCC has become a true community center—not just for the Jewish community, but for the entirety of Staten Island.
Programs serve the needs we see in our community and are constantly expanding to meet new demand. We serve people of all walks of life, from young children to seniors and everyone in between. The JCC is proud to offer services that help improve the quality of life for people on Staten Island and beyond. We strive to help those in need as well as provide recreational and educational opportunities for our members.

The JCC of Staten Island is dedicated to encouraging harmony throughout the community by providing facilities and programs that are open to all regardless of race, religion, creed, color, national origin, sex, age, disability, marital status, sexual orientation, or political affiliation. Everyone is welcome at the JCC.

About the Company

Jewish Community Center Of Staten Island

Nonprofit community center serving Staten Island

The Jewish Community Center of Staten Island is a nonprofit community organization serving residents from early childhood through older adulthood. Its programs combine preschool education, camps, fitness and aquatics with arts, Jewish cultural activities and support for people with disabilities. Social services connect individuals and families with benefits, food assistance, health insurance enrollment and career preparation, including services available without membership. Members can also use recreation facilities and receive discounts on selected programs, while free early education and adult learning programs broaden access. Founded in 1929, the center is headquartered in Staten Island, New York.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: Staten Island, NY
Founded: 1929

Recently Posted Jobs

Explore more opportunities at Jewish Community Center Of Staten Island

See more jobs