Administrator

Job Description

The role

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise.  The Firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe.

We are a purpose-driven business with core values at the heart of everything we do, we actively demonstrate what it means to do the right thing both internally and externally. We want to create a space where everyone feels respected, included, valued and listened to and our values are demonstrated through our behaviour. Our Code of Conduct is value based and embodies five Principles – Act with Integrity, Be Inclusive, Embrace Challenge, Speak Up and Act Responsibly.

The firm's Global Risk team is managed by the global General Counsel and based in London.

The Clearance Centre is a central part of the firm's risk management function and reports ultimately to the firm's General Counsel. The Clearance Centre is responsible for the management of conflicts of interest, anti-money laundering and associated compliance issues across Clifford Chance's global practice.

From your first day with us, you will have varied opportunities to continually grow and develop your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on-the-job learning.

Purpose of role

The Clearance Administration Team provides important support to the Firm globally and to the conflicts and anti-money laundering teams in the performance of those functions. The role varies from general administrative tasks to investigative analysis of the Clearance systems.

Key responsibilities

The role involves a variety of responsibilities, primarily related to the following

• The opening, amending, closing, re-opening and transferring of new matters and clients in the firm's global practice management system.
• Assisting lawyers, secretaries and others with the client and matter opening process and other clearance related queries.
• Maintenance of firm databases.
• The generation, distribution and analysis of reports.

Accordingly, day to day responsibilities include:

• Searching, reviewing, entering and maintaining information held in the Clearance Centre databases.
• Maintaining, closing, reactivating and transferring clients and matters using the global practice management system.
• Clearing specific matters and managing the sensitivity of matters on the multiple Clearance systems.
• Working closely with the other Clearance Administration and Clearance Centre team members to resolve a variety of clearance related issues.
• Providing administrative support for requests for consent to deal in listed securities, and the maintenance of related databases.
• Grouping clients and matters.
• Working through various reports and spreadsheets covering different aspects of the clearance process.
• Liaising with IT support to resolve technical IT related queries for the Clearance Centre.

Qualifications

Your experience

• Exceptional attention to detail, with the ability to maintain accurate records and process data efficiently and accurately.
• Demonstrated ability to work effectively both independently and as part of a collaborative team.
• Strong written and verbal communication skills, with the ability to build positive working relationships across a range of stakeholders.
• Ability to manage competing priorities and deliver high-quality work within deadlines.
• Experience working within a professional services or corporate environment, ideally within a law firm.
• Proactive approach, with the ability to take ownership of responsibilities and work independently when required.
• Strong analytical and problem-solving skills, with the ability to identify issues and develop practical solutions.
• Strong technical proficiency, including experience using Windows-based applications and databases, alongside the ability to quickly learn new systems, processes, and technologies.

Additional Information

How we will support you 

From your first day with us, you will have varied opportunities to continuously grow and development your skills and knowledge. From formal training, informal coaching and mentoring through to skills-based and technical training and on the job learning. 

Hybrid working

This role follows our 'balanced' hybrid working approach and as long as business needs allow, you will be supported to work in a hybrid way in line with the hybrid working policy. 

What we offer including our broad range of benefits and working environment 

When you join Clifford Chance, you will have access to a broad range of benefits to support you across many aspects of your personal and professional life including financial, wellbeing, lifestyle, and family friendly benefits. For more information on what we offer specifically in the UK, please visit our What We Offer page on our career site.  

Equal opportunities 

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society. 

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment. 

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement. 

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.  

Find out more about our inclusive culture here.