Rajah & Tann Singapore LLP

Regional law firm for cross-border transactions

Assistant / Executive - Corporate Secretarial

Legal Counsel & Legal SupportConfirmed live in the last 24 hours

Full-timeSingaporeNo salary listedIn-person

About the Job

Requirements

Membership in or graduation from the Chartered Secretary Institute of Singapore, or current pursuit of its course, is advantageous.
Relevant corporate secretarial experience in a law firm, corporate secretarial firm, or publicly listed company is advantageous.
Experience handling companies listed on the Singapore Exchange, advising on SGX Main Board or Catalist Rules, and releasing SGX announcements is advantageous.
Experience taking minutes for Board of Directors' and shareholders' meetings is advantageous.
Ability to manage multiple tasks concurrently and meet deadlines in a fast-paced environment.
Interpersonal, communication, and writing skills.

Responsibilities

Assist in providing a full spectrum of corporate secretarial services to clients, including publicly listed companies and public and private limited companies.
Assist with incorporation of companies and variable capital companies; registration of foreign entities, representative offices, and limited liability partnerships; and striking off companies.
Draft directors' and shareholders' resolutions, minutes of annual general meetings and extraordinary general meetings, and other ancillary documents.
Attend meetings of publicly listed and private companies and draft meeting minutes.
Ensure compliance with relevant statutory and regulatory requirements.
Release announcements to the Singapore Exchange.
Ensure proper and timely filing of statutory forms and returns with the Accounting and Corporate Regulatory Authority and e-stamping of transfer forms with the Inland Revenue Authority of Singapore.
Assist with applications for work passes with the Ministry of Manpower.
Assist in arranging notarisation, legalisation, and authentication of documents with various embassies.
Maintain and update company statutory records and registers.
Perform other duties and responsibilities as assigned.

Assistant / Executive, Corporate Secretarial

Rajah & Tann Singapore LLP · Singapore, Singapore · Full-time · Posted 2026-09-09

Workplace: on_site

Department: Corporate Services

Description

Assist in providing a full spectrum of corporate secretarial services to the firm’s clients, which includes public listed companies, public and private limited companies;
Assist with incorporation of companies/variable capital companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc;
Draft directors’ and shareholders’ resolutions, minutes of shareholders’ meetings (annual general meetings and extraordinary general meetings), and any other ancillary documents;
Attend meetings of public listed companies/private companies and draft minutes of meetings;
Ensure compliance with relevant statutory and regulatory requirements;
Releasing announcements to SGX;
Ensure proper and timely filing of statutory forms/returns to ACRA and e-stamping of transfer forms with IRAS;
Assist in application of work passes with the Ministry of Manpower;
Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies;
Maintain and update company statutory records / statutory registers; and
Perform any other duties and responsibilities as may be assigned from time to time.

Requirements

Member/Graduate of Chartered Secretary Institute of Singapore (CSIS) or currently pursuing CSIS course would be an advantage.
Relevant corporate secretarial experience in law firms, corporate secretarial firms or public listed companies would be an advantage.
Experience in handling companies listed with the SGX, advise on Main Board or Catalist Rules of SGX-ST, release of SGX announcements, etc would be an advantage.
Experience in taking minutes of meetings for Board of Directors' and Shareholders' meetings would be an advantage.
Detail-oriented, able to manage multiple tasks concurrently, and capable of meeting deadlines in a fast-paced environment.
A team player with good interpersonal, communication and writing skills.

Apply

Apply at Rajah & Tann Singapore LLP

About the Company

Rajah & Tann Singapore LLP

Regional law firm for cross-border transactions

Rajah & Tann Singapore LLP provides legal services through a network across Asia, handling cross-border and regional transactions for banks, developers, software companies, government bodies and other institutions. It coordinates local law firms with regional specialists via Rajah & Tann Asia and Singapore desks to deliver advice across multiple jurisdictions, with access to global support through Lex Mundi. It differentiates itself with a large, coordinated Asia-wide capability (about 1,000 fee earners) and international reach that many local firms cannot match. Its goal is to provide high-quality, locally grounded legal service with seamless regional and international support for cross-border, Asia-focused matters.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Singapore, Singapore
Founded: 2002

Recently Posted Jobs

Explore more opportunities at Rajah & Tann Singapore LLP

See more jobs