OKX

Venture capital for blockchain startups

Senior Executive Assistant - CEO Office

Executive Support +1Confirmed live in the last 24 hours

Full-timeSingaporeNo salary listed

About the Job

Requirements

Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment.
Strong business judgement and prioritisation skills to distinguish routine coordination from matters requiring the CEO’s attention.
Excellent written communication and information synthesis skills to turn complex or fragmented inputs into concise, accurate briefings.
Strong execution discipline and a track record of translating decisions into actions, tracking commitments, and escalating issues early.
Confidence working with senior stakeholders, obtaining timely inputs, and professionally challenging incomplete or inconsistent information.
Exceptional discretion and care when handling sensitive executive, employee, customer, and external stakeholder matters.
Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies.
An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use.
A bachelor’s degree or equivalent relevant experience.
Proficiency in Mandarin to communicate effectively with internal stakeholders across the region.
Ability to travel up to 30% of the time for leadership meetings and regional site visits.

Responsibilities

Prepare concise CEO briefings and coordinate pre-read materials for key meetings, covering purpose, background, discussion points, relevant data, and required decisions; identify missing information and obtain clarification before meetings.
Manage strategic meetings end-to-end by coordinating agendas, participants, sequencing, and material-submission deadlines; consolidate presentations and review them for clarity, completeness, consistent messaging, formatting, and obvious discrepancies before circulation.
Prepare accurate meeting notes and decision records; translate agreed outcomes into actions with accountable owners, deliverables, and deadlines; maintain an action tracker, follow up regularly, and escalate delays or unresolved issues.
Track CEO priority projects across functions, monitoring milestones, dependencies, and delivery commitments; provide concise updates on risks, blockers, and matters requiring leadership intervention.
Distil reports, feedback, and requests into clear summaries of what the CEO needs to decide or know; prioritise by urgency and business impact, highlighting the decision required, available options, and relevant context.
Coordinate external engagements with business partners, regulators, media, investors, and industry conferences; manage invitations, responses, and preparation; preliminarily review interview briefs, publicity materials, and correspondence, coordinating review and approval by relevant functions before release.
Manage the CEO’s calendar, travel, meeting logistics, and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs.
Establish practical systems for briefing preparation, information management, project tracking, and follow-up; use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs.

OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.

Who We Are

At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.

OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.

Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er.

About the Opportunity

You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations.

What You’ll Be Doing

- Prepare the CEO for key meetings: Develop concise briefings and coordinate pre-read materials covering the purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings.
- Manage strategic meetings end-to-end: Coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and obvious discrepancies before circulation.
- Drive post-meeting follow-through: Prepare accurate meeting notes and decision records; translate agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues.
- Track the CEO’s priority projects: Work across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention.
- Filter and synthesise information: Distil reports, feedback and requests into clear sk lummaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context.
- Coordinate external engagements: Manage invitations, responses and preparation for engagements with business partners, regulators, media, investors and industry conferences. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release.
- Deliver proactive executive support: Manage the CEO’s calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs.
- Improve CEO office workflows: Establish practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs.

What We Look For In You

- Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment.
- Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO’s attention.
- Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings.
- Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early.
- Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally.
- Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters.
- Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies.
- An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use.
- Bachelor’s degree or equivalent relevant experience.
- Proficiency in Mandarin to communicate effectively with internal stakeholders across the region.
- Ability to travel up to 30% of the time for leadership meetings and regional site visits.

Perks & Benefits

Competitive total compensation package
L&D programs and Education subsidy for employees' growth and development
Various team building programs and company events
Wellness and meal allowances
Comprehensive healthcare schemes for employees and dependants
More that we love to tell you along the process!

Notice:

All official OKX vacancies are published on this website. While roles may appear on selected third-party platforms from time to time, information on other sites may be inaccurate or outdated. If in doubt, please apply directly through our official careers website.

Information collected and processed as part of the recruitment process of any job application you choose to submit is subject to OKX's Candidate Privacy Notice.

About the Company

OKX

Venture capital for blockchain startups

OKX Ventures acts as the investment arm of the OKX cryptocurrency exchange, funding and supporting blockchain, DeFi, and Web3 projects. It invests across a wide range of areas—from infrastructure and middleware to applications and games—aiming to strengthen the crypto ecosystem. The firm provides capital and access to OKX’s network of partners and advisors to help portfolio companies grow and succeed. Notable holdings include Polygon, Solana, and Avalanche, reflecting a strategy focused on projects with potential to impact the crypto industry at large. OKX Ventures differentiates itself through its crypto-native perspective, extensive industry network, and active involvement in portfolio development, rather than just providing funding. Its goal is to identify promising projects and help them scale, contributing to a more robust and innovative blockchain ecosystem.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: $1.1B
Headquarters: Singapore, Singapore
Founded: 2017

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