Research Facilities Coordinator

Job Description

Union: Non-Union
Number of Vacancies:  1
New or Replacement Position: Replacement
Site: MaRS Centre, 101 College Street
Department: Research Laboratory Services
Reports to: Manager Research Laboratory Services
Salary Range: $70,473 - $88,101 per annum
Hours: 37.5 hours per week
Shifts: Days
Status: Permanent Full-time
Closing Date: November 24, 2026

Position Summary 
The Research Facilities Coordinator supports the daily operations, maintenance, and compliance of research laboratories and core facilities. This role ensures a safe, functional, and well‑organized environment by coordinating equipment services, managing facility access, overseeing vendors, and supporting safety compliance. 

Work occurs primarily in laboratory and technical environments and may involve lifting equipment (up to 25–40 lbs), extended walking, and use of PPE. Work location may be any UHN research facility or space. Occasional after‑hours response may be required for facility‑related emergencies. 

Duties:

• Oversee daily research facility operations and ensure laboratories are maintained in optimal condition. 
• Manage service requests, work orders, and vendor interactions. 
• Monitor environmental conditions such as temperature, humidity, and airflow as needed. 
• Maintain equipment inventory, service records, and documentation. 
• Assist with procurement, installation, and decommissioning of scientific equipment. 
• Coordinate preventative maintenance, calibration, and repairs for laboratory equipment. 
• Ensure proper waste disposal in compliance with regulatory standards. 
• Serve as the primary point of contact for researchers regarding facility operations and equipment access. 
• Manage access control systems including key cards and user permissions. 
• Support laboratory renovations and infrastructure projects through coordination and logistics. 
• Track budgets related to equipment contracts, supplies, and facility operations. 
• Work occurs primarily in laboratory and technical environments.  
• May involve lifting equipment (up to 25–40 lbs), extended walking, and use of PPE. 
• Work location may be any UHN research facility or space

Qualifications

• Bachelor’s Degree in a scientific, engineering, or related field preferred. 
• 2-4 years of experience in research, laboratory operations or facility support. 
• Knowledge of laboratory equipment and scientific research workflows preferred. 
• Strong organizational and project coordination skills. 
• Excellent communication and customer service abilities. 
• Familiarity with biosafety, chemical safety, and regulatory guidelines preferred. 
• Proficiency with Microsoft Office.

Additional Information

Why Join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN. 

• Competitive offer packages  
• Close access to Transit and UHN shuttle service 
• A flexible work environment  
• Opportunities for development and promotions within a large organization 
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.) 

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.  

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Compensation: 70473 to 88101 (CAD) (YEARLY)