Procurement Analyst

Who We Are

This position is based in California, and all work must be performed within the state.

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Led by the Vice Chancellor for Research and her senior leadership team, the Office of Research (OR) works with other campus units to foster an environment for research and artistic activity that facilitates the discovery and dissemination of knowledge in many forms to all levels of society.

OR provides central campus administrative support for UCI's research programs. OR's core administrative units include Research Administration (RA), University Laboratory Animal Resources (ULAR), -Administration/Financial Operations/Research Programs, Research Development, and the Office of the Vice Chancellor.

Administration/Financial Operations/Research Programs provides administrative and network and computing support to OR's core administrative units as well as over 30 Organized Research Units and Special Research Programs that report to OR.

Your Role on the Team

This position is responsible for managing the end-to-end procurement process in support of administrative and research operations. The role drafts and executes purchase orders, coordinates vendor onboarding, obtains quotes, places orders (including PalCard transactions), and ensures all approvals and documentation are completed and maintained in systems such as KFS and UCIBuy+. The incumbent partners with faculty, staff, and vendors to gather requirements, negotiate pricing and terms, and facilitate timely, cost-effective purchasing of supplies, equipment, and services. The position also serves as the Procurement point of contact for Office of Research external units, providing procurement guidance and coordinating procurement-related matters with units, vendors, and central offices.

The position ensures compliance with university, state, federal, and sponsored research policies, collaborates with post-award finance staff to verify allowability of expenses, and serves as a liaison between organizational units, vendors, and central offices to resolve purchasing and payment issues. Responsibilities also include reconciling transactions, reconciling monthly ledgers, maintaining procurement records, performing basic cost analyses, supporting financial reporting, processing and reviewing Travel, Entertainment, and Disbursement Voucher transactions, maintaining staff training records and role assignments for PalCard and procurement systems, and updating procurement resources for Office of Research staff and external units. The position also assists with audits to identify and address potential compliance concerns.

NOTE: This is primarily a remote position; infrequently, this position will need to or be required to work on campus.

What It Takes to be Successful

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $29.74- $35.13 (Hourly).

Required:

• Some knowledge of the organization's departments and operations required in order to meet their procurement needs.
• Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
• Ability to communicate effectively in writing and verbally.
• Ability to read and interpret terms and conditions of basic contracts.
• Working level of proficiency in the use of standard spreadsheet and word processing software (Excel, including PivotTables, charts, graphs, formulas, and data analysis)
• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 yearsRelated Finance Experience

Preferred:

• Use of service ticketing system, such as Service Now or KR Build
• Processing High and Low Value UCIBuy+ Purchase Requisitions, Blanket Requisitions
• Processing and Reconciling: PalCard Orders Using KFS Campus Reports, Decision Support and DWQuery
• Understands Kuali Financial System (KFS) and Outlook Calendar.
• Knowledge of UCI Procurement Policies

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization