Junior Facility Administrator

LaPrairie Crane, a member of LaPrairie Group of Companies, is one of Canada’s largest independent mobile-crane companies with fleet capabilities ranging from 5 – 600 tons, including all terrain, boom truck, carry deck, crawler, hydraulic truck, rough terrain, and tower cranes.

LaPrairie Crane is looking to immediately fill the position of Jr. Facility Administrator.

This position is full-time and will be based in Fort. St John, BC. The ideal candidate is enthusiastic, organized, adaptable and enjoys working in a fast-paced and multi-tasking environment.

Roles and Responsibilities:

Reception & Office Support

• Serve as the first point of contact for the Fort St. John office, answering calls, directing inquiries, and taking messages, and provide administrative support coverage for operations and maintenance at other locations as required.
• Coordinate incoming and outgoing mail.
• Order office supplies and maintain supply inventory.
• Assist field personnel with fuel cards, tablets, coveralls, hotel bookings, and other operational needs, as needed.
• Keep office forms, sign-in sheets, safety documents, and bulletin boards organized and up to date.

Administrative Support

• Provide day-to-day administrative support to the operations and maintenance teams.
• Support vendor purchasing processes by assisting with purchase orders.
• Prepare and send quotes or estimates to customers.
• Complete data entry when required.
• Assist with file and document management, including uploading documents to SharePoint and in-house programs.
• Open jobs in the system and distribute dispatch communications.
• Assist with reconciling invoices, purchase orders, and statements for accounting.
• Assist the maintenance team with collecting and updating equipment data.
• Perform other duties as required.

Required Skills:

• Working knowledge of Microsoft Office, including Excel.
• Written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to adapt quickly to changing business needs of busy office environment required.
• A positive attitude and willingness to learn.
• Ability to work independently and as part of a team.
• Previous reception, customer service, or administrative experience is an asset.
• An Office Administration diploma or certificate is an asset but is not required.

Interested candidates are invited to submit their application, including a resume and cover letter. Only shortlisted candidates will be contacted for further steps in the selection process.