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Systra Group

Engineering and consultancy for public transport

Document Controller

Office Clerical & RecordsConfirmed live in the last 24 hours
Full-timeNo salary listed

About the Job

Requirements

  • A higher education qualification in Engineering, Management, Archival Studies, or a relevant field is preferred.
  • At least three years of document control experience on large-scale engineering or construction projects.
  • Knowledge of electronic document management systems such as ACC, SharePoint, Documentum, ProjectWise, or equivalent.
  • Experience in multidisciplinary and international environments is preferred.
  • Knowledge of relevant ISO standards, such as ISO 9001.
  • Fluency in Portuguese is required; Spanish and English are valued.
  • Advanced Excel skills are valued.

Responsibilities

  • Manage the complete project documentation lifecycle, including receipt, registration, distribution, review, archiving, and closure.
  • Ensure correct document coding, versioning, and classification according to project standards.
  • Control approval workflows for technical documents, including drawings, specifications, reports, submittals, and requests for information.
  • Maintain electronic document management systems, ensuring information integrity and accessibility.
  • Prepare and issue periodic document control reports, including status reports, overdue-document reports, and tracking logs.
  • Coordinate with engineering, construction, quality, and client teams to ensure document alignment.
  • Ensure compliance with contractual requirements and document audits.
  • Support the implementation and continuous improvement of document management procedures.
  • Control official project correspondence, including incoming and outgoing correspondence.

Desired Qualifications

  • Experience in multidisciplinary and international environments.
  • Advanced Excel skills.
  • Spanish and English language skills.

About the Company

Systra Group

Engineering and consultancy for public transport

Systra is a global engineering and consultancy group that designs, builds, and maintains public transport and mobility infrastructure. Its work spans the entire project lifecycle, starting in the early design phase and continuing through deployment and testing to ongoing maintenance. The company operates in more than 80 countries with about 11,000 employees, focusing especially on mass transit and rail, bridges, and broader transport solutions. It differentiates itself through its scale, international reach, and end-to-end involvement in projects, supported by a strong track record and industry rankings. The goal is to connect people and regions by making travel more fluid and accessible, thereby supporting social inclusion, employment, education, and leisure for communities worldwide.

Company size
10,001+
Company stage
Not listed
Total funding
Not listed
Headquarters
Paris, France
Founded
1957

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