Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
Three to five years of administrative experience is preferred.
Vessel and marine industry knowledge is considered an asset.
Exceptional written and verbal comprehension and command of the English language are required.
Proficiency in Microsoft 365, Microsoft Office software, and operating systems is required.
Intermediate knowledge of developing, maintaining, and modifying complex spreadsheets, forms, and other project documents is required.
Ability to multitask and prioritize projects is required.
Demonstrated ability to complete complex administrative tasks with minimal supervision is required.
Ability to perform repetitive physical activities involving sitting, typing, walking, kneeling, and lifting is required.
Ability to lift light- to medium-weight objects up to 20 pounds, and occasionally up to 50 pounds, is required.
Participation in all safety and security-related training, exercises, and other duties assigned by the Master and vessel management is required.
Responsibility for the safety and security of the onboard workspace, equipment, persons, and vessel is required.
Responsibilities
Provide daily, weekly, and monthly reports as required.
Compile, copy, sort, and file records of office activities, business transactions, health, safety, and environment activities, and other activities.
Coordinate and facilitate meetings and maintain meeting minutes.
Support the accounting department with routine tasks, including collecting receipts, tracking expenses, invoicing, and other tracking.
Support the management team with inquiries and other project administration tasks as required.
Maintain a safe and healthy work environment by following all health, safety, and environment regulations.
Ensure internal orientation and onboarding documents are completed and managers and supervisors are informed of updates.
Label and appropriately file all crew documents and certificates.
Coordinate the movement of crew members on and off the vessel.
Represent Bridgemans in dealings with the public, clients, management, and colleagues.
Desired Qualifications
Three to five years of administrative experience.
Vessel and marine industry knowledge.
Project Administrator
Term: Fixed Term Primary Location: MV Isabelle X
Salary: $CAD 60,000 to 65,000/-
At Bridgemans Services, our approach to Human Resources begins with selecting the best candidates to join our global team of service professionals committed to providing extraordinary experiences that put our Clients first. As a member of our Administration team, you will have the opportunity to create lasting memories for your Colleagues and company leaders by maintaining and overseeing the administrative duties of the operation, to Bridgemans' standard.
Summary of Responsibilities:
Reporting to the Operations Manager, responsibilities and essential job functions include, but are not limited to, the following:
Provide daily, weekly, and monthly reports as required
Compile, copy, sort, and file records of office activities, business transactions, HSE (health, safety, and environment), and other activities
Coordinating, facilitating, and keeping meeting minutes
Support the accounting department with performing routine tasks, including collecting all receipts and tracking expenses, invoicing, and other tracking
Support the management team with inquiries and other project administration tasks as required
Maintain a safe and healthy work environment through the diligent practice of all HSE regulations
Ensure internal orientation and onboarding documents are completed, and all managers and supervisors are aware of any updates
Label and file appropriately all crew documents and certificates
Coordinate the smooth movements of the crew on and off the vessel
Act as an ambassador for Bridgemans in all dealings with the public, clients, management, and colleagues
Qualification
3-5 years of administrative experience preferred
Vessel and marine industry knowledge considered an asset
Exceptional comprehension and command of the English language (written & verbal)
Well-versed in Microsoft 365 and Office software and operating systems
Intermediate knowledge in developing, maintaining, and modifying complex spreadsheets, forms, and other project documents
Capability to multitask and prioritize projects
Demonstrated ability to complete complex administrative tasks with minimal supervision
Physical Aspects of Position (includes but are not limited to):
•Repetitive physical activity involving sitting, typing, walking, kneeling, and lifting •Lifting light to medium-weighted objects (up to 20 lbs, occasionally 50 lbs.)
Vessel Safety Compliance
As a member of the crew, you are required to participate in all safety and security-related training, exercises, and other duties as assigned by the Master and vessel Management. Your primary role onboard the vessel is the safety and security of your work space, equipment, all persons onboard, and the vessel in general.
ABOUT BRIDGEMANS SERVICES GROUP
Specializing in providing premium-level accommodations, catering, and hotel services for industrial workforces in remote regions throughout the world. In response to mission-critical needs of companies to attract and retain skilled workers, Bridgemans Services Group offers turnkey solutions that optimize client investments and ensure the safety and extreme comfort of workforce populations at any location on any continent.