In PersonFrequent travel to project sites throughout the continental U.S.; assignments may last several months, and work schedules may fluctuate.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
Two years of experience in construction administration or a support role.
Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
Computer literacy and effective written and oral communication skills.
Willingness to travel to support project administration activities.
Must pass comprehensive background and credit checks and any other required pre-employment screenings.
Strong decision-making and problem-solving skills.
Ability to multitask, stay organized, and manage time effectively.
Responsibilities
Set up and manage site purchasing for job items, including rental tools and equipment.
Maintain organized purchase order and rental equipment logs for each project.
Store appropriate project documents for commercial items in SharePoint.
Review vendor invoices on assigned projects for accuracy and provide instructions for processing.
Enter employee time for various projects into the timekeeping system daily and reconcile entries as needed.
Complete internal project tracking and external customer reporting.
Coordinate the hire-in process and prepare relevant paperwork, including company-specific forms and required federal, state, and municipal documentation.
Maintain confidential employee files during projects and submit them to human resources after project completion.
Provide employees with forms for payroll changes and submit completed paperwork to the payroll department.
Maintain communication with the site team and corporate office throughout each project.
Provide administrative support to local office and shop personnel, including expense reports and other office tasks.
Work with vendors and the accounting team to collect final invoices and reconcile purchase orders to close out projects.
Perform accounting and administrative tasks across multiple projects, including vendor setup, electronic timekeeping, weekly cost summaries, internal and customer reporting, weekly progress reports, proposal development assistance, and proposal estimate assistance as needed.
Field Site Admin - Nationwide
TEI Construction Services Inc. · Houston, United States · Contract · Posted 2026-09-30
Workplace: on_site
Department: Craft
Description
Position Summary
Site Coordinator performs accounting and administrative tasks for multiple projects including field purchasing, vendor set up, electronic time keeping, overseeing the site hire in process, completing hiring and termination forms, completing weekly cost summaries, internal and customer reporting as required, completing weekly progress reports, assisting with proposal development, and assisting with proposal estimates, as needed.
This position requires an individual to travel often and work for long periods of time (up to several months) at a construction project and perform the duties outlined. Projects are based at power plant and other locations throughout the continental U.S.A. The identified candidate will need to have the ability to fluctuate work schedules.
Requirements
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to accomplish each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
Sets up and manages site purchasing for various job items including rental tools and equipment.
Maintains an organized purchase order log and rental equipment log on each project.
Stores appropriate project documents within SharePoint for all commercial items.
Reviews vendor invoices on assigned projects for accuracy before providing instructions for processing.
Enters employees time for various projects into timekeeping system daily and makes any necessary reconciliations.
Completes all necessary internal project tracking and external customer reporting.
Coordinates the hire-in process and prepares all relevant hire-in paperwork including company specific forms, federal, state, and municipal required documentation.
Maintains confidential employee files during the project and submits to human resources following project completion.
Provides employees with proper forms to make any payroll changes and submits completed paperwork to the payroll department.
Maintains effective line of communication with both site team and corporate office for duration of a project.
Administrative support to local office and shop personnel including expense reports, and other office support tasks.
Works with vendors and accounting team to collect final invoices and true up Purchase Orders to close out projects.
Position Qualifications
Strong decision making and problem-solving skills are required.
Capable of multi-tasking, highly organized, with excellent time management skills.
Proficiency in Microsoft Office Suite is required. (Outlook, Excel, Word)
Must be computer literate and be able to communicate effectively by both written and oral means.
Willing to travel to support project administration activities.
All offers of employment are contingent upon the successful completion of comprehensive background and credit checks, as well as any other required pre-employment screenings. Final employment eligibility will be determined upon review of all screening results.
Skills and Abilities
2 years in construction administration or support role.