Clinical Coordinator - Prelicensure

Description:

Job Description Summary:

The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the College of Nursing for an assigned campus. Assists the team to develop, coordinate, assigns, and maintain clinical and/or community site relationships. Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards. Collaborates with the specific placement director for program-specific needs.

Duties and Responsibilities:

Duties and Responsibilities:

I. Coordinate Clinical Placements

· Work with CCT leadership and Clinical Directors of pre-licensure to ensure adequate clinical/community placements (sites, preceptors, and required hours) are available.

· Communicate effectively with the relevant individuals and groups (internally and externally) reporting any concerns to the Director(s) of Clinical Affairs for follow-up.

· Provide guidance and support for students to prepare for onboarding and progression through the entire clinical/community placement process.

· Maintain ongoing communication with the Clinical Coordinators and Placement Directors regarding updates (e.g., new policies, new trainings) from clinical partners that may have an impact on student placement.

· Participate in meetings with clinical partners locally and/or regionally as requested by CCT leadership.

· Maintain, or have immediate access to, the documents required by clinical partners to demonstrate student and faculty compliance during audits.

· Develop and maintain proficiency in multiple applications for all clinical placement activities.

II. Procurement and Management of Clinical Sites

· Maintain relationships with existing sites/preceptors to ensure a positive relationship.

· Represent the Samuel Merritt University School of Nursing in a positive and professional manner.

· Prepare, and review for accuracy, the clinical contract request forms and submit to the SMU Contract Specialist for processing.

· Monitor contract status of all clinical sites (new and existing contracts) and notify Directors when contracts expire or need renewal.

· Maintains an accurate database to document status of student displacements and the resolution.

III. Compliance

A. CLINICAL SITES

· Maintain a current repository of all SMU required preceptor documents and manage the distribution of these documents to clinical sites as necessary.

· Submit required clinical/community documents to the sites in a timely and complete manner.

· Submit course syllabi and objectives to clinical/community partners/preceptors prior to the start of the course at their requests.

· Communicate with the hospital partners regarding Preceptorship and provide necessary paperwork/documentation for the student rotation.

· Submit to the clinical/community sites student rosters, contact information and other required information prior to clinical rotations.

B. STUDENTS

· Ensure students have submitted all required documents for their specific clinical site assignments in a timely manner.

· Assist AA to confirm all student compliance requirements are complete and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.

· Ensure students are aware of required documents and/or logs they need to maintain during their clinical/community rotations. This includes providing students with instructions on how to access, complete and submit.

· Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations

· Confirm access for students to site specific systems, i.e., OAR (Sutter) and UC Davis. Identity; monitor for expiration dates and need for renewal.

C. FACULTY

· Ensure clinical faculty have submitted all required documents for their specific clinical site assignments in a timely manner.

· Assist AA to ensure all faculty compliance requirements are met and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.

· Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations

· Confirm access for faculty to site specific systems, i.e., OAR (Sutter,) UC Davis and NUIDs Identity; monitor for expiration dates and need for renewal.

IV. General Administrative Support

· Receive and direct inquiries from clinical/community sites, preceptors, and students to appropriate administrators, faculty, and staff, as needed

· Assist AA with scheduling on campus electronic health record training for faculty (PL) and students prior to start of clinical/community rotation

· Participate in new student orientation, as appropriate for each program, to provide clinical/community overview and unique requirements

· Assist AA to schedule/arrange new faculty orientation at the clinical/community site; maintain documentation of completion date.

· Collaborate with Program Chair/Course Managers to ensure clinical/community faculty are appropriate for each clinical setting.

REQUIRED SKILLS AND CHARACTERISTICS

· Self-starter that takes initiative and independently develops solutions.

· Strong leadership and evaluation skills.

· Excellent communication, written, oral and negotiation skills.

· Excellent interpersonal skills that would support optimal public relations for CCT and the SoN.

· Good judgement and creative critical thinking to solve problems and to develop alternative solutions.

· Handle privileged information in a confident manner.

· Ability to organize and prioritize workload.

· Effective project planning and implementation skills.

· Excellent organizational and operational skills.

· Excellent concentration and attention to details required for an extended period of time

· Extensive computer experience and the ability to use the Microsoft Office Suite (Word, Excel, PowerPoint).

· Ability to speak effectively with public, co-workers, faculty and student populations.

· Ability to receive and interpret detailed information through written and verbal communication.

· Ability to read and write clear documents

PHYSICAL REQUIREMENTS

· Considerable time is spent at a desk using a computer.

· Physical ability to lift, bend and flex the upper body.

· Ability to lift up to 20-30 pounds; Ability to push and pull carts.

· May be required to attend conference and training sessions within Bay Area.

· May be required to travel occasionally to offsite campuses and agency locations.

EDUCATION, QUALIFICATIONS AND/OR EXPERIENCE

· Bachelor’s Degree Required

SUPERVISORY RESPONSIBILITIES

· Assist with supervising/managing student employees and work-study projects

Employee Status:

Regular

Exemption Status:

United States of America (Non-Exempt)

Time Type:

Full time

Job Shift:

Pay Range:

Up to $38.00 [hourly/non exempt] depending on experience, qualifications, geographic location, and other relevant factors.

Organization:

At Samuel Merritt University (SMU), we are dedicated to fostering a supportive, inclusive community committed to advancing healthcare through exceptional education, compassionate care, and community service. Known for our leading-edge programs in health sciences, SMU equips students and faculty with the knowledge and skills to make impactful contributions to health and wellness.

We are proud to be an equal opportunity employer. SMU welcomes applicants from all backgrounds and is committed to creating an inclusive workplace where anyone can thrive and reach their full potential.

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.

Benefits

Samuel Merritt University offers a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Mental health and wellness resources
• Education reimbursement
• Employee discounts through Marketplace
• Paid vacation, sick leave, and parental leave
• Nine paid holidays, plus a paid holiday break between Christmas and New Year’s Day
• Two floating holidays
• One paid Volunteer Work Day
• Five Education Leave Days

Important Notice: Beware of Fraudulent Job Offers

Samuel Merritt University has been made aware of individuals posing as SMU recruiters, particularly for remote positions. To help protect yourself, please keep the following in mind:

• All legitimate job openings are posted on the SMU Careers page and trusted job boards.
• We will never ask you to provide payment for equipment or submit sensitive personal information before completing the formal hiring process.
• Official offers of employment are issued through Workday, not by text message or informal email.

Please remain cautious and protect your personal information throughout your job search.

Notice to Recruitment Agencies

Samuel Merritt University does not accept unsolicited resumes from recruitment agencies. Please do not forward resumes to our job application email address, SMU employees, or any other university location.  Samuel Merritt University is not responsible for fees associated with unsolicited resumes or candidate submissions.