Communicating and coordinating activities with colleagues at other physical locations.
Interpersonal relationship skills with vendors and internal colleagues.
Information management skills, including maintaining files and supporting data for on-demand access.
Problem analysis and problem-solving skills.
Professional integrity.
Ability to meet internal and external deadlines.
Responsibilities
Post EDI ACHs, wires, checks, returned checks, and miscellaneous bank transactions, including operating-line and sweep-income transactions, daily.
Verify entity income from deposits and post revenues for all locations, including miscellaneous cash.
Prepare bank deposits and manage banking needs.
Collaborate with Customer Service, Accounts Receivable, and Accounting colleagues to ensure accurate collection and accounting of payments received.
Evaluate underpayments and overpayments, and request and communicate appropriate action to colleagues.
Review customer unallocated cash to prioritize its allocation or return aging unapplied balances.
Review and share customer unallocated funds with Accounts Receivable colleagues monthly for correct accounting.
Work with Accounts Receivable colleagues to notify vendors.
Process existing marketing credit notes as taken and communicate prior-period credits taken to Accounts Receivable colleagues.
Organize and file checks, bank backup, and remittance support for month-end and audits.
Maintain physical copies and upload documents to a centralized shared file for Accounting and Accounts Receivable colleagues.
Perform reception and front-office tasks in coordination with front-office colleagues.
Greet and receive visitors, including customers and vendors, and give directions.
Sort and distribute faxes.
Distribute intercompany memos.
Answer and route phone calls to appropriate colleagues.
Perform general office duties.
Desired Qualifications
Bilingual Spanish and English is a plus.
The Morning Star Company Seasonal Accounting- AR Cash Application
The Company
The Morning Star Company and its affiliates operate three tomato processing facilities in Central California, processing about 40% of the California processing tomato crop, in addition to tomato growing, transplanting, farming, harvesting and trucking operations. The company employs approximately 500 year-round and over 3,000 seasonal colleagues, with annual sales of about $1 billion.
The Mission and Position
This colleague’s Mission will be to ensure all incoming payments(Revenues, intercompany transactions, reimbursements, etc.) are posted accurately, making certain that all elements balance to the Morning Star "Checkbook”, monitoring of unallocated cash balances (aging, application, returns), and monitoring of Hand Invoice AR balances (invoices outside of existing ERP system).Providing both proficient and quality support to Accounting, Customer Service, and Sales colleagues. Target resolution of all pending issues within 1 week of end of month
Specific Responsibilities and Activities
Accounts Receivable/Cash Application
Post EDI ACH’s, Wires, Checks, return checks, misc. bank transactions (operating line, sweep income) daily.
Verify Entity Income from deposits and post Revenues for All Locations Including Misc cash
Prepare Bank Deposits and manage banking needs
Collaborate with Customer Service, AR, Accounting colleagues to ensure accurate collection and accounting of payment received
Evaluate, request, and communicate to appropriate colleagues about under/over-pay situations
Reviewing unallocated cash from customers to prioritize allocation or returning aging balances not yet applied
Review and share unallocated funds from customers with AR colleagues monthly for correct accounting
Working with AR colleagues to notify vendors
Marketing Credit Notes
Processing Existing Credits as taken and communicating prior period credits taken with AR colleagues
Organize and File checks, bank back-up, remittance support for end of month and audits.
Maintain physical copies and upload to centralized shared file for use of accounting /AR colleagues
General Office Administration
Reception & Front Office tasks in coordination with Front Office Colleagues
Greet & Receive Visitors and Give Directions (Customers and Vendors)
Sort & Distribute faxes
Distribute Inter-Company Memos
Answer and route phone calls to appropriate colleagues
General Office Duties
Key Skills and Competencies
Organizing and prioritizing
Attention to detail and accuracy
Communication skills with colleagues at other physical locations – coordinate activities
Interpersonal relationship skills with vendors and internal colleagues
Information management skills – maintain files and supporting data so available on demand
Problem analysis and problem-solving skills
Teamwork
Professional integrity
Ability to meet deadlines (internal and external)
Bilingual in Spanish/English a Plus
The successful candidate will be one that is open to learning, takes initiative and is capable of and interested in expanding their role to involve other Business Units and Accounting related functions. Additional key personal characteristics include impeccable integrity, conscientiousness, decisiveness, and self-confidence.
Wage will be between $18-$23 an hour.
Benefits: Morning Star offers a top-tier, comprehensive health plan, including medical, dental, and vision, and we pay the full monthly premiums for the Colleague and all eligible family members. The company also contributes to Colleagues' Health Savings Accounts. Year-round Colleagues are eligible to enroll in our 401K plan, with 4% match.