Talent Acquisition Coordinator

Overview

The Talent Acquisition Coordinator is responsible for managing and coordinating the pre-employment processes for new hires, ensuring a smooth and efficient pre-onboarding experience. The Talent Acquisition Coordinator  will conduct background checks, verify references, coordinate pre-employment assessments, and ensure compliance with company policies and legal regulations. Additionally, the Specialist will assist in reviewing applications, conducting initial screenings and assessing candidates’ qualifications.  

Word Hours: 15 Hours per week

Duration: Oct 2026  - April 2027

Responsibilities

Recruitment Coordination & Candidate Management

• Provide operational and administrative support in a high-volume recruiting environment.
• Prepare job postings and support requisition assignment.
• Review applications and resumes against position requirements.
• Conduct initial candidate screens/interviews.
• Coordinate interviews and skills-based assessments.
• Maintain timely and professional candidate communication.

Pre-Employment & Recruitment Operations

• Coordinate reference checks, employment verifications, and background checks.
• Manage required pre-employment and ad hoc checks.
• Create and maintain accurate electronic pre-hire files and recruitment records.
• Send pre-onboarding information and support a smooth transition from candidate to new hire.
• Complete assigned activities in accordance with established processes and SLAs.

Required Qualifications

• Associate's degree in human resources, business administration, psychology, communications or another related field.
• 2 years of related experience
• Applicant Tracking Systems: Proficiency in using ATS platforms (iCIMS/SuccessFactors) to manage candidates and recruitment activities.
• Candidate Relationship Management: Ability to maintain strong candidate engagement and provide a positive experience throughout the hiring process.
• Customer Service: Strong service orientation when supporting candidates, hiring managers, and internal stakeholders.
• Full-Cycle Recruitment: Experience managing recruitment from job posting and screening through offer and pre-hire activities.
• Record Keeping: Ability to maintain accurate, timely, and complete recruitment records and documentation.
• Resume Screening: Ability to assess applications and resumes against position requirements to identify qualified candidates.
• Independently manage assigned recruitment and pre-employment activities within established timelines.
• Maintain accurate and complete ATS records for assigned requisitions and candidates.
• Complete candidate screening and advance qualified applicants in a timely manner.
• Coordinate pre-employment requirements with minimal follow-up or correction needed.
• Provide consistent, responsive communication to candidates and hiring managers.
• Successfully manage a defined portfolio of requisitions, as assigned.
• Meet established recruitment SLAs and escalate potential delays proactively.

The hourly rate range for this role is expected to be: $28.12 - $34.33

Total Rewards:

The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to [email protected]

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