Project Controls Manager
About the job
- A bachelor's degree in Finance, Engineering, or Construction Management, or a related field, is required.
- Five to seven years of related experience, including supervisory or managerial experience, is required.
- Advanced experience using Microsoft Office Suite, specifically Excel, is required.
- The candidate must be comfortable working in a fast-paced, team-oriented environment.
- The candidate must be able to communicate clearly, deliver presentations, simplify and explain variances and issues to a team, and propose solutions.
- Strong attention to detail and analytical skills are required.
- The candidate must be able to work independently and in a team environment.
- Travel is required as needed to meet client or project needs.
- A high-level understanding of Design-Build and CMAR agreements is required.
- A good understanding of FF&E procurement is required.
- Serve as a key point of contact for the client group CFO, controllers, and finance departments.
- Manage cost tracking and forecasting and resolve potential scope changes, delay claims, design impacts, cash flow issues, and payment requisitions.
- Maintain and update the project budget and cash flow, including budget transfers, client-approved adjustments, exposure logs, and contingency adjustments.
- Maintain and update the project exposure log and incorporate and monitor relevant cost logs from contractors and consultants.
- Obtain client signatures for budget adjustments using the appropriate forms.
- Prepare detailed cash flow analyses and update them regularly.
- Coordinate with the client’s finance department on cost forecasts, project schedule issues, and known financial issues.
- Manage monthly billings and payment applications, including tracking, forecasting, and resolving discrepancies among invoices, payment applications, and the project budget.
- Set up and maintain an internal invoice tracker aligned with the project budget.
- Evaluate contractor payment applications for design and construction, recommend changes, and adjust them as necessary to verify accuracy against work in place, stored materials, and specified quality of materials, systems, and installations.
- Lead invoice and payment coordination with the client, lenders, contractors, and consultants.
- Lead monthly lender site walks and payment application review meetings.
- Lead weekly or bi-weekly budget review meetings with the client and other stakeholders.
- During pre-construction, assist the Project Executive in finalizing construction costs, including reviewing and negotiating the project’s Guaranteed Maximum Price.
- During construction, monitor and track contractor and client use of allowances or contingencies.
- Analyze change-order requests and additional-service requests.
- Respond promptly to delay notices, time-extension requests, and submitted change orders or additional-service requests.
- Engage relevant parties to understand changes and their cost implications, and negotiate terms and conditions with the contractor or design team before work is performed.
- Develop and maintain project-specific cost-reporting logs, which may track contractor changes, design change requests, exposures, and related items.
- Monitor and analyze cost logs provided by contractors and subconsultants.
- Work with the Project Director to establish and maintain a project-specific purchase order log.
- Maintain project cash-flow projections.
About the company
Creative Artists Agency (CAA) is a global talent and sports agency that coordinates representation and opportunities across film, television, music, sports, digital media, and live events. It helps clients such as actors, writers, athletes, brands, and other creators by connecting them with opportunities, brands, and capital through a collaborative, multi-disciplinary approach. CAA’s services include talent representation, brand marketing, investment banking, venture funding, and strategic partnerships, all supported by a network of over 2,000 employees and partners worldwide. The company differentiates itself through its broad, cross-sector platform, large international reach, and a commitment to diversity and inclusion, offering integrated deals that leverage talent across multiple disciplines. Its goal is to grow clients’ careers and brands across multiple platforms while setting industry standards and creating new business opportunities.
Company Size
1,001-5,000
Company Stage
Debt Financing
Total Funding
$175M
Headquarters
Los Angeles, California
Founded
1975
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Simplify's Take
What believers are saying
- Frame1Games launched August 24, 2026 with multi-million-dollar backing and 2027 event support.
- CAA signed Kwame Onwuachi in July 2026, immediately landing American Express and Lexus deals.
- Sydney Sweeney joined CAA in September 2026, restoring premium film leverage after agentless months.
What critics are saying
- Terrence Howard’s CAA lawsuit survived until September 23, 2026, draining management attention.
- Sam Esmail left CAA on September 30, 2026, signaling talent churn at the top.
- AI avatars and direct-to-fan platforms compress agent fees and bypass CAA’s core intermediary role.
What makes Creative Artists Agency unique
- CAA Vault stores terabytes of client likeness data, controlling voice, face, and body rights.
- Frame1Games fuses CAA capital, mentorship, and distribution access for indie game developers.
- September 2026 signings like Sydney Sweeney and Steve Roy show top-tier hiring power.
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Benefits
- Hybrid Work Options