Non-Clinical Project Manager

About the Position

The Non-Clinical Project Manager is responsible for independently managing all aspects of project progress, fiscal control, customer service, staffing, product development and delivery of multiple research projects.

**OVERNIGHTS ARE EXPECTED AT LEAST ONCE A WEEK**

About the Project

This project is a multi-institution research collaboration with Stanford, Johns Hopkins, the Veteran Affairs (VA), and the Department of War (DoW) to build a sleep foundation model. Unlike traditional AI models, a sleep foundation model relies on self-supervised learning on vast amounts of physiological sleep study data (petabyte-level). By generating representations (embeddings) from the sleep data, the team aims to forecast future health risks and uncover latent patterns that traditional sleep scoring metrics miss.

Salary Range

$75,000 - $98,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

QUALIFICATIONS

• Bachelor’s degree required; Master’s degree preferred
• Project Management Professional (PMP) Certification preferred
• 4-6 years’ experience managing complex research projects
• 5-6 years nonprofit, research, or healthcare research preferred
• 4-6 years of management and supervisory experience preferred
• Computer skills including at least intermediate level experience with Excel and other Microsoft Office software
• Superior organizational, multitasking, time management, and efficiency skills, motivated, detail-oriented, and possess a positive, friendly, and professional demeanor
• Proven track record of effective oral and written communication, including the necessary skills to interact with senior military and civilian officials, managers, and subordinates in a fast-paced, high-pressure environment
• Excellent writing, editing, and document layout skills
• Strong analytical and problem-solving skills, self-starter
• Ability to provide surge support and work flexible hours during critical project milestones
• Ability to effectively coordinate and maintain multiple competing requirements, handle multiple tasks simultaneously, and to switch between tasks quickly in a high-pressure environment

MANAGEMENT RESPONSIBILITIES

• Assist with staffing, hiring, salary negotiations, and performance review process for staff
• In collaboration with PI and Human Resources, conduct counseling, corrective action, up to and including termination
• Oversee programmatic/study-related conduct ensuring staff perform tasks within scope of project
• Ensure research staff demonstrate a basic understanding of their job descriptions and work requirements
• Plan and facilitate individual and team meetings
• Ensure employees comply with Geneva and site policies and SOPs

RESPONSIBILITIES

• Provide information and support for corporate personnel to develop study-related forecasts (e.g., spend, team performance, etc.) and manage and track overall program budget  
• Promotes safety and confidentiality of research participants and records at all times
• Demonstrates proficiency in performing basic study-related procedures as required
• Engages in subject recruitment, enrollment, consenting and follow-up communications
• Maintains documentation of all correspondence and communication pertinent to the research
• Procures supplies and equipment as authorized per research budget guidelines
• Supports regulatory actions, as needed
• Aids in monitoring sub-awardee and vendor progress
• Provides support for data analysis and scholarly activity, as needed
• Other job duties, as assigned
• Lead the execution and conduct of projects and cross-functional project teams to ensure that all project activities are conducted efficiently and in compliance with all applicable regulations, deliverables, and SOPs
• Establish and maintain comprehensive timelines for each study and use these timelines to drive study team activities
• Collaborate with Project Director and/or PI to ensure alignment of study timelines, risk reviews, and budgets with higher-level program timelines
• Support development of comprehensive study budgets in partnership with site and portfolio teams and help the team manage costs to established budgets
• Contribute to development and implementation of various cross-functional study plans and materials (e.g., communication plans, project management plans, etc.)
• Provide guidance to portfolio and project teams on project management tools and its governance process
• Facilitate ongoing risk management activities including identification and tracking of risks and issues
• Develop, design, coordinate production, and assist with the distribution of marketing materials and/or research dissemination for projects
• Track and report on project progress and status (financial, project, etc.) to established oversight committees and relevant stakeholders
• Ensure study activities are conducted in compliance with applicable regulations
• Assist with preparation of technical or sponsor required reporting
• Assist with preparation of funding applications
• Promote networking opportunities with sponsors and researchers