W.E. O'Neil Construction

National construction contractor with ESOP ownership

Senior Project Manager

Construction ManagementUpdated on Nov 13

Full-timeAustin, TX, USANo salary listedIn-person

About the Job

Requirements

A four-year degree in Construction Management, Engineering, Architecture, or equivalent experience in a related field, and 10–15 years of relevant project management experience in roles such as Assistant Project Engineer, Project Engineer, Senior Project Engineer, Assistant Project Manager, or Project Manager.
Proficiency in basic computer skills, including Microsoft Word and Outlook, and advanced understanding of scheduling, CMiC, and Excel applications.
Advanced understanding of construction administration processes, including contracts, construction documents, schedules, requests for information, submittals, and material procurement.
Advanced proficiency in P6 and CMiC applications.
Proficiency in Microsoft Project or P6 scheduling software and project management software such as Prolog, Viewpoint, or CMiC, or equivalent applications.
Experience using daily software tools such as Bluebeam, PlanGrid, Safety Mojo, and BIM 360 Glue.
Demonstrated knowledge and understanding of construction delivery methods, market sectors, construction administration, building trades, construction means and methods, materials, building systems, planning, scheduling, estimating, and owner and architect relations.
Completion of the OSHA 30-Hour Safety Course.
First Aid and CPR certification.
Effective oral and written communication skills.
Ability to negotiate with owners and subcontractors.
Well-developed time management and organizational skills.

Responsibilities

Supervise projects with budgets ranging from $60 million to $150 million or more across delivery methods, market sectors, and levels of complexity.
Partner with the Senior Superintendent to deliver projects and create a productive project-team environment.
Work with the Estimator during preconstruction to manage design phases, set the guaranteed maximum price, and establish project general conditions.
Work with the Superintendent and project team to maintain and enforce project-site safety programs.
Prioritize project cost control; review change orders and general conditions costs; develop cost and budget projections; and prepare monthly reconciliation and cash flow reports.
Manage monthly pay applications and subcontractor invoicing, and maintain overall project profitability.
Monitor project progress with the Superintendent and adjust schedules as needed to complete projects on time.
Coordinate preconstruction activities with the Estimating Department, including bid strategy, clarifications, and qualifications.
Lead preparation of project bid packages, including scopes of work, exhibits, and subcontractor bid packages.
Assist the Design Team in making decisions that improve project success.
Lead preparation of responses to requests for qualifications and proposals, coordinating technical writing, site logistics, and scheduling support; participate in presentations to prospective owners.
Promote best practices and quality control throughout project delivery.
Ensure claims documentation is handled properly to reduce litigation risk, negotiate subcontractor change orders, and lead resolution of project-specific issues and disputes.
Oversee project management staff in cost control, change order requests, invoicing, purchase orders, and pay applications.
Ensure CMiC is configured correctly, including the submittal registry and project budget; ensure PlanGrid is used to organize contract documents and weekly progress photos are archived.
Manage the material procurement log to align deliveries with the project P6 schedule.
Guide the team through contract closeout, including operations and maintenance manuals and as-built documentation; organize closeout binders and oversee punch-list completion within 30 days of turnover or certificate of occupancy.
Represent the company at owner, subcontractor, and coordination meetings; lead weekly owner-architect-contractor meetings and review meeting minutes before distribution.
Understand construction-industry insurance and its effects on construction and subcontractor agreements, including indemnification, liability, and policy limits; understand bonding procedures and requirements, including payment and performance bonds, subcontractor bonds, bonding over liens, and Subguard.
Understand owner contract requirements, including AIA 101, AIA 111, and AIA General Conditions agreements; attend quarterly risk management training and participate in project manager roundtables.
Contribute to business development by attending conferences, seminars, and industry events and maintaining relationships with past owners.
Set up, implement, supervise, and maintain project administrative systems, including filing and document control, correspondence, requests for information and submittal procedures and logs, change order procedures, subcontractor tracking, material tracking, billing, and project closeout and punch-list procedures.
Create a positive project-site work environment and promote team bonding and activities.
Provide leadership, management, and training to project-team members; delegate authority and assign supervisory responsibilities to jobsite staff.
Manage subcontractors and suppliers and lead their project coordination, procurement, and scheduling efforts.
Serve as the primary owner contact and build a positive working relationship.
Conduct performance reviews for assigned staff and manage the project team to meet contract requirements and deliverables.
Chair project meetings and ensure minutes document issues and accountabilities.
Train staff to prepare and process PCI, SCO, and OCO documents; review change management documents before issuance or distribution.
Forecast costs and projected fees through monthly reconciliation reports.
Ensure timely delivery of project equipment and materials; coordinate subcontract award dates with required material-on-site dates in the P6 schedule.
Oversee the subcontractor, project engineer, senior project engineer, assistant project manager, and design-team submittal process.
Assist with overall project schedules and eight-week look-ahead schedules.
Apply critical path method scheduling principles and Microsoft Project or P6, following company policies for baseline schedules, look-ahead schedules, recovery schedules, and fragnets.
Ensure management staff identify contract-document conflicts and issue requests for information promptly; work with the management team and Superintendent to find practical field solutions before issuing requests for information.
Partner with the Superintendent to provide site-safety orientation to field workers, prepare incident reports, and ensure subcontractors submit injury and illness prevention plans and job hazard analyses.
Partner with the Superintendent to draft the site-specific quality plan and schedule pre-installation meetings.
Oversee weekly building information modeling meetings to produce clash-free documents for mechanical, electrical, plumbing, and fire protection trades.
Work with the project management team to develop an owner-training schedule; ensure training recordings are completed and transmitted to the owner as part of closeout.
Participate in initial and acceptance walks with the architect and owner as needed.
Establish and maintain effective working relationships with owners, design professionals, company departments and project teams, inspectors, and subcontractors.
Administer company policies fairly and consistently.
Contribute to training curricula and teach onboarding and classroom training sessions.
Participate in company committees and help establish procedures and policies; mentor, coach, and train subordinates to support their career development.

Desired Qualifications

Show initiative, pursue increased responsibility, and demonstrate a desire to learn.
Demonstrate emotional maturity, punctuality, and dependability.
Contribute to project-team morale and teamwork.
Show interest in progressing to a Project Director or Project Executive role.

As a Senior Project Manager, you will take the helm for the project team. You will partner with the Senior Superintendent to deliver successful projects while creating an environment where everyone flourishes.

The duties, responsibilities and attributes of the Senior Project Manager typically include, but are not limited to:

Technical Skills

Capable of successfully supervising a project with a project budget range of $60M - $150M+, under various delivery methods, diversity in market sectors and varying complexities
Work closely with the Estimator during the preconstruction phase in managing the various design phases and setting the GMP and establishing the projects General Conditions
Work closely with the Superintendent(s) and project team in maintaining and enforcing project site safety programs
Make Project Cost Control a priority
Thoroughly review current and future Change Orders
- b.) Develop all cost and budget projections
Constantly review and evaluate General Condition’s costs
Compile and prepare accurate Monthly Reconciliation Reports
- e.) Create and maintain monthly Cash Flow Reports
- f.) Manage monthly pay applications and Subcontractor invoicing
Responsible for overall project profitability
Monitor project progress with Superintendent(s)
Work with Superintendent(s) as necessary to make schedule “course corrections” to insure project completes on time
Work closely with the Estimating Department during preconstruction
Capable of being the bridge between Estimating and Operations for your specific project
Partner with the Estimating Department to develop bid strategy, clarifications, and qualifications
Lead the preparation of project bid packages, i.e. writing scopes of work and creating all applicable exhibits
Prepare comprehensive subcontractor bid packages
Whenever applicable, assist the Design Team in making decisions that improve the opportunity for success
Assist Business Development with the preparation of responses to RFQ’s and RFP’s. Lead the effort and pull in the appropriate staff to provide technical writing, site logistics and scheduling needs, as required
Participate in presentations to prospective Owners
Promotes “Best Practices” within the WEO organization
Provide leadership to the project team to ensure quality control remains a priority throughout the building process
Ensure documentation of all claims are being properly handled to avoid litigation
Cash Flow Projections and Forecasting Costs
Oversee and manage the project management staff on cost control measures, Change Order Requests, Invoicing, Purchase Orders and Pay Applications
Negotiate Change Orders with subcontractors
Lead the resolution of all project specific issues
Oversee the entire team to ensure CMiC is set up correctly, i.e. Submittal Registry, budget, etc.
Oversee and manage that the entire team is utilizing PlanGrid to organize all contract documents and progress photo documentation occurs on a weekly basis and get properly achieved
Oversee management of the Material Procurement Log to ensure timely deliveries that correspond with the projects P6 schedule
Manage and guide the team with regard to the contract close out process (O&M manuals, As-Builts, etc.)
Represent WEO at Owner, Subcontractor and coordination meetings
Lead weekly OAC Meetings and be viewed as the project leader with the Owner, architect, construction manager, etc.
Review meeting minutes for accuracy and content prior to distribution
Provide guidance to the team on desired format and content to best organize all closeout binders
Basic understanding of insurance in the construction industry and its impact on the construction agreement and subcontractor’s agreement in particular indemnification language, liability and policy limits
Understands bonding procedures, and requirements, including payment and performance bonds, sub bonds, bonding over liens, Subguard, etc.
Understands the basics of Owner’s Contract: AIA 101, AIA 111, AIA General Conditions agreements
Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
Participate in WEO networking events
Participate in all PM Round Tables
Contribute to BD efforts, i.e. attend conferences, seminars, industry events, maintain relationships with past Owners, etc.

Management Skills

Ensures all administrative systems are properly set up, implemented, supervised and maintained
- a.) Filing systems and document control procedures
- b.) General Correspondence
- c.) RFI / Submittal procedures and logs d.) Contract Change Order procedures
- e.) Subcontractor Tracking Log
- f.) Material tracking procedures / Logs
- g.) Billing procedures, Owner, subcontractor and supplier h.) Project close out / punch list procedures
Create and maintain a positive work environment at the project jobsite
Promote team bonding and extracurricular activities at the project level
Provide the leadership, management and training to ensure all WEO project team members contribute to the successful delivery of the project
Delegate authority and assign supervisory responsibilities to the jobsite team
Manage the project subcontractor and supplier community, provide leadership in their project coordination, procurement and scheduling efforts
Take a leadership role in resolving project claims and disputes
Serve as the primary point of contact with the Owner; strive to build a positive relationship
Conduct performance reviews on assigned staff
Understand all contract requirements and deliverables. Lead and manage the project team accordingly
Chair project meetings, ensure meeting minutes properly reflect issues and accountabilities
Oversee and provide training to your staff on preparing / processing PCI’s, SCO’s and OCO’s. Review all forms of change management documents before they are issued and / or distributed
Properly forecast all costs and projected fee with the Monthly Reconciliation Report
Ensure the timely delivery to the jobsite of all project equipment and materials (procurement)
Coordinate with the project team to ensure the date subcontracts must be awarded by are in alignment with the required material on-site dates, per the P6 schedule
Oversee the entire submittal process with the subcontractors, PE’s, SPE’s, APM’s and design team
Assist with the preparation and distribution of overall project schedules and 8-week look ahead schedules
Thorough understanding of CPM scheduling principles and the use of Microsoft Project or P6 scheduling software. Committed to WEO scheduling policies regarding baseline project schedule, 8-week look ahead schedules, recovery schedules, fragnets, etc.
Ensure the you management staff is finding conflicts in the contract documents and issuing “Request for Information” (RFI) to the appropriate party / parties in a timely manner
Work closely with your management team and Superintendent(s) to find practical solutions to field problems or conflicts found in the contract documents prior to issuing RFI’s
Partner with the Project Superintendent(s) in providing safety orientation to all field workers prior to their start of work on site
Assist the Project Superintendent(s) with generating and issuing incident reports
Partner with the Project Superintendent(s) to ensure all Injury and Illness Prevention Plans (IIPP) documents have been submitted by all subcontractors
Partner with the Project Superintendent(s) to ensure all Job Hazard Analysis (JHA) plans have been submitted by all subcontractors, as needed
Partner with the Project Superintendent(s) to create the first draft of the projects Site Specific Quality Plan (SSQP)
Partner with the Project Superintendent(s) to schedule all pre-installation meetings
Oversee and manage the weekly Building Information Modeling (BIM) meetings to achieve a set of “clash free” documents for all MEPF trades
Work closely with your project management team to develop an Owner training schedule, which shows when all applicable subcontractors will provide training to the Owner
Ensure that all video recording for training has been completed and all training videos have been formally transmitted to the Owner, as part of our close out package
Oversee and manage the punch list process working closely with your project management staff and Superintendent(s) to ensure we are 100% complete with all punch list items within 30-days of projects turnover / C of O
Participate in initial and / or acceptance walks with the Architect / Owner, as needed

Personal Attributes

Effective written and verbal language communication skills
Takes initiative, strives for increased responsibility and has a desire to learn
Shows emotional maturity, punctuality and dependability
Motivate and contribute to the teamwork / morale of the project team
Shows the desire and willingness to progress to the Project Director / Project Executive role and responsibilities

Interpersonal Skills

Establish and maintain positive and effective working relationships with all (Owner, design professionals, various WEO departments, WEO project team, inspectors, and subcontractors)
Show alignment with and promotes WEO Corporate Values
See that all company policies are administered in a fair and consistent manner
Play a prominent role in establishing training curriculum and volunteering your time to teach the various on-boarding and classroom training sessions
Involvement with the various WEO committees and part of establishing procedures and policies
Mentor, coach and train as necessary to help subordinates achieve their career objectives

Qualifications:
Four-year degree in Construction Management, Engineering, Architecture or equivalent experience in a related field and a minimum of 10-15 years of relevant project management experience, as an Assistant Project Engineer, Project Engineer, Senior Project Engineer, Assistant Project Manager, Project Manager or equivalent

Proficiency in basic computer skills (MS Word, Outlook, etc.) Advanced understanding of scheduling, CMiC and Excel applications

Advanced understanding of construction administration processes, including contracts, construction documents, schedules, RFIs, submittals and material procurement

Advanced proficiency in P6 and CMiC applications Has an exceptional ability to lead and manage

Demonstrated understanding of the importance of relationship building
Effective oral and written communication skills

Exceptional at the art of negotiating with Owners and subcontractors
Well developed time management and organization skills

Proficiency in Microsoft Project or P6 Scheduling Software and Project Management Software, such as Prolog, Viewpoint, CMiC or equivalent applications. With experience, using daily software tools, such as Bluebeam, Plan Grid, Safety Mojo, BIM 360 Glue, etc.

Demonstrated knowledge and understanding of various construction delivery methods, various market sectors, the construction administration process, building trades, technical aspects of construction including means and methods, materials, building systems, planning, scheduling, estimating, owner and architect relations

Completion of OSHA 30-Hour Safety Course
First Aid and CPR certified

About the Company

W.E. O'Neil Construction

National construction contractor with ESOP ownership

W.E. O'Neil Construction is a national contractor with 100% employee ownership that operates across several states. It manages commercial construction projects by guiding the full process from design through completion using delivery methods like design-build, design assist, construction management at risk, and lump-sum bidding. The company stands out by combining the financial strength of a large firm with the speed and focus of a smaller operation, backed by an ESOP culture that prioritizes relationships, integrity, and customer satisfaction. Its goal is to deliver high-quality projects on time and on budget while expanding its national footprint and maintaining strong client partnerships.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Chicago, IL
Founded: 1925

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