Office Administrator

Job Family:

Office Services

Travel Required:

Up to 10%

Clearance Required:

None

Help make our Kaunas office a welcoming, organised, and efficient place to work. As the first point of contact for visitors and colleagues, you’ll combine friendly service with hands-on office support. Working closely with the Office Lead, you’ll keep daily operations running smoothly and find ways to make them even better.

What You Will Do:

• Be the welcoming face of our Kaunas office, greeting visitors and supporting colleagues.
• Keep the office running smoothly, managing supplies, deliveries, access cards, and shared spaces.
• Coordinate cleaning, catering, equipment maintenance, and repairs.
• Support meetings, events, and workplace bookings through Agilquest.
• Help new starters settle in with workstation setup, inductions, and office tours.
• Manage the Operations inbox, vendor queries, and invoice processing.
• Support the Office Lead with office moves, expansions, and process improvements.
• Help maintain a safe workplace, report issues, and support evacuation procedures.

What You Will Need:

• Previous experience in facilities or office administration.
• A professional, friendly approach and strong customer service skills.
• A proactive mindset, attention to detail, and practical problem-solving skills.
• The ability to stay calm, organised, and reliable in a busy office.
• Good working knowledge of Microsoft Outlook, Word, and Excel.
• Confidence working independently and collaborating with a team.
• Manual handling training and the ability to support furniture and desk moves.

#LI-Onsite

#LI-IG1

The annual salary range for this position is €20,000.00-€33,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Personal and professional growth opportunities

• 3 Additional Annual vacation days

• New and innovative office space

• Multicultural and young contemporary teams

• Private health insurance and various discounts

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at [email protected]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or [email protected].  Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse.  Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse’s Ethics Hotline. If you want to check the validity of correspondence you have received, please contact [email protected]. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant’s dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.