Intellectual Property and Corporate Governance Paralegal

We are seeking an IP & Corporate Governance Paralegal to join BETA’s growing Legal team. This role will provide experienced, hands-on support for BETA’s intellectual property portfolio as well as public-company governance activities, with accountability for accurate records, critical deadlines, and well-organized legal processes.

The Paralegal will serve as a key point of coordination among in-house attorneys, inventors, engineers, outside counsel, and service providers. The position spans support for patent and trademark portfolio administration, board and committees, corporate records, entity management, and securities reporting.

We are looking for someone who can independently manage complex workflows, anticipate deadlines, exercise discretion, and improve the systems that support a growing legal function. Experience with legal technology, reporting, and practical AI-enabled process improvements will further strengthen this role.

How you will contribute to revolutionizing electric aviation:

•    Review patent and trademark correspondence and docketing entries by Docketing Agent; validate deadlines against official notices and outside counsel records, reconcile discrepancies, and promptly escalate risks.
•    Coordinate invention disclosures and inventor communications; prepare and track declarations, assignments, powers of attorney, signatures, recordation's, and other IP formalities to maintain accurate ownership records.
•    Prepare IP portfolio reports, deadline and prosecution status summaries, filing and maintenance data, and materials for patent portfolio reviews and internal decision-making.
•    Coordinate Board of Directors and committee agendas, meeting materials, approvals, logistics and timely distribution through the board portal.
•    Draft unanimous written consents, meeting minutes, secretary certificates, and related governance documents for attorney review; coordinate signatures and follow-up actions.
•    Maintain complete, final corporate governance records, including minute books, executed consents, director and officer information, governing documents, and an organized, searchable record of meeting decisions and materials.
•    Administer domestic and international subsidiary records and compliance calendars, including entity formations and changes, foreign qualifications, annual reports, registered-agent records, and organizational charts.
•    Assist Legal and Finance with SEC reporting and securities compliance workflows, including Forms 10-K, 10-Q, and 8-K, proxy materials, registration statements, annual meeting preparation, EDGAR access, and filing calendars.
•    Coordinate Section 16 reporting support, including Forms 3, 4, and 5, powers of attorney, ownership records, and filing logistics; help administer insider-trading windows, preclearance, and Rule 10b5-1 plan records under counsel direction.
•    Support equity award approval documentation, director and officer questionnaires, director onboarding, corporate transactions, and related governance deliverables in partnership with Legal, Finance, and external counsel.

Minimum Qualifications:

•    5+ years of progressively responsible paralegal experience in a corporate legal department or law firm, with hands-on experience in intellectual property or corporate governance or securities support.
•    Working knowledge of U.S. patent prosecution and trademark administration, including docketing practices, filing formalities, and deadline management.
•    Experience supporting board or committee processes, preparing corporate records or resolutions, and coordinating sensitive governance matters with attorneys and senior stakeholders.
•    Demonstrated ability to independently manage high-volume, deadline-driven matters, identify inconsistencies, and escalate issues before they become problems.
•    Strong document drafting, proofreading, recordkeeping, version-control, and data reconciliation skills with exceptional attention to detail.
•    Ability to work effectively with attorneys, inventors, engineers, Finance, executives, directors, outside counsel, and vendors.
•    Strong written and verbal communication skills, sound judgment, and the discretion required to handle privileged and highly confidential information.
•    Proficiency with Microsoft Office and document management tools, and ability to quickly learn IP docketing, board management, and other legal technology systems including various AI tools.
•    Strong organizational, analytical, and problem-solving skills, with the initiative to take ownership of recurring workflows and improve processes.

Above and Beyond Qualifications:

•    In-house experience at a publicly traded company, including exposure to SEC reports, EDGAR, Section 16 filings, proxy processes, or insider-trading compliance.
•    Experience coordinating patent prosecution, national phase filings, information disclosure statements, or patent maintenance and annuity programs.
•    Experience with IP management and docketing platforms such as IPFolio, and familiarity with USPTO Patent Center, WIPO, and other intellectual property resources.
•    Experience with Diligent Boards, entity management systems, Workiva, DocuSign, or other governance and securities reporting platforms.
•    Experience coordinating equity-related corporate approvals, director and officer questionnaires, annual shareholder meetings, or Rule 10b5-1 plan administration.
•    Experience producing legal operations reports, designing standard operating procedures, improving data quality, or using Excel and reporting dashboards.
•    Familiarity with responsibly implemented generative AI tools or workflow automation in a legal environment.
•    Paralegal certificate, bachelor's degree, or equivalent relevant education or experience; interest in aerospace, engineering, and innovation-driven industries.

Physical Demands and Work Environment:

The physical demands and work environment described below are representative of what a Team Member must meet to successfully perform the essential functions of this role. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you need an accommodation at any point, during the hiring process or on the job, please let us know. We're glad to work with you.

Depending on the role, the work may involve:
* Indoor and outdoor work in a range of conditions, including hot, cold, wet, and humid environments.
* Movement throughout the day, including varied amounts of walking, standing, sitting, bending, reaching, stooping, kneeling, and crouching.
* Climbing ladders and stairs.
* Balancing, meaning keeping steady to prevent falls while walking, standing, or crouching on narrow or slippery surfaces.
* Handling objects, including seizing, holding, grasping, turning, picking, and punching.
* Lifting, carrying, pushing, and pulling up to 50 pounds.
* Safely operating material handling equipment, such as forklifts and pallet jacks.
* Working with small parts and components (some positions).
* Working around variable noise levels, fumes or airborne particles, and hazardous chemicals. These conditions require personal protective equipment (PPE), such as face protection (safety glasses, goggles, face shields, respirators), gloves, and hearing protection.
* Office work using standard office equipment, including a computer.
* Travel by air or automobile.
* Working varying shifts and hours to keep operations running smoothly across the organization.
The specific vision abilities this role requires include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
We're happy to talk through the specific requirements of this role during the interview process.

Compensation 70000 - 115000 USD