Strategic Sourcing Specialist - Facilities Procurement

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Description

The Associate - Facilities Procurement supports sourcing and procurement activities for office facilities and workplace requirements. The role manages supplier sourcing, competitive bidding, commercial evaluations, negotiations, contracts, purchase requirements, and supplier performance across security, housekeeping, office hardware and equipment, maintenance, events, and related services. The position partners with Facilities, Finance, Legal, Risk, and other stakeholders to ensure timely delivery, commercial value, service quality, and compliance with established procurement processes.

Job overview and responsibilities

• Manage end-to-end RFIs, RFPs, and RFQs for facilities and workplace requirements, including supplier identification, bid coordination, commercial evaluation, negotiation, and award recommendations
• Support procurement of security, housekeeping, office hardware and equipment, furniture, maintenance, general supplies, events, and other workplace services
• Coordinate contracts, renewals, amendments, purchase requisitions, purchase orders, and supplier onboarding with Legal, Finance, Risk, and other stakeholders
• Analyze supplier quotations and total cost, negotiate pricing, payment terms, service levels, and other commercial conditions, and document savings and cost avoidance
• Monitor supplier performance against agreed SLAs and KPIs and support resolution of service, delivery, invoice, and commercial issues
• Partner with Facilities and internal stakeholders to confirm specifications, budgets, timelines, and operational requirements, including time-sensitive office and event needs
• Maintain sourcing records, bid comparisons, contracts, renewal trackers, supplier information, approvals, and procurement reporting

This position is offered on local terms and conditions. Expatriate assignments and sponsorship for employment visas, even on a time-limited visa status, will not be awarded. This position is for United Airlines Business Services Pvt. Ltd - a wholly owned subsidiary of United Airlines Inc.

Qualifications

What’s needed to succeed (Minimum Qualifications):

• Bachelor's degree or related experience
• Business, Commerce, Supply Chain, Finance, or a related field
• 2-3 years of related experience in procurement, sourcing, facilities procurement, administration procurement, or supplier management
• Knowledge of RFP/RFQ processes, supplier evaluation, commercial analysis, and contract coordination
• Negotiation skills and ability to compare pricing, service levels, and commercial terms
• Ability to manage multiple requirements, stakeholders, suppliers, and deadlines
• Proficiency in Microsoft Excel, PowerPoint, Word, and procurement systems
• Strong written and verbal communication, organization, and attention to detail
• Proficient in English
  

What will help you propel from the pack (Preferred Qualifications):

• Bachelor’s degree in business, Commerce, Supply Chain, Finance, or a related discipline
• Procurement or Supply Chain specialization
• Experience sourcing facilities services such as security, housekeeping, maintenance, office equipment, or events
• Procurement or supply chain certification is an advantage
• Experience with Coupa, SAP Ariba, or a similar procure-to-pay platform
• Knowledge of supplier performance management, SLAs, KPIs, and savings reporting
• Exposure to facilities operations and event procurement
• Additional regional language proficiency is an advantage