Executive Assistant to Product Leads

Job Description

We're looking for an Executive Assistant to support our Product Leads. This role will be based out of our Budapest office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations.

You will also provide ad hoc support to the broader leadership team and assist in coordinating key marketing and global communications team activities.

This is a unique opportunity to work in a fast-paced, global environment, supporting senior leaders in a company that is changing the way money moves around the world.

As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.

Your Mission

Executive Partnership & Strategic Support

• Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.
• Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.
• Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
• Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work.
• Stakeholder Coordination: Build trusted relationships across teams, acting as a key point of coordination between leaders and internal and external stakeholders. 

Operational & Logistics Excellence

• Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
• Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
• Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
• Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
• Internal Communications: Support leadership communications and team-wide updates, ensuring information is communicated clearly and consistently. 

Event Leadership & Culture

• Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
• Culture Champion: Positively contribute to making Wise a great place to work.
• AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.

Qualifications

Who you are

Qualifications & Experience

• Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.
• Proven ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports and team budgets.
• E.g. Experience coordinating marketing or PR-related activities is a plus.
• For this role, you must be based in Hungary and bring full professional or bilingual fluency in Hungarian to support our local operations effectively.

Skills & Abilities

• Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
• Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
• Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.
• Tech-Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
• Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.
• Project Management: Capable of driving end-to-end logistics for team offsites and company events,
• Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.
• Team player: Cultivates a culture of mutual support; someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace.

Additional Information

If you're ready to take on an exciting challenge and make a meaningful impact, we'd love to hear from you! Please submit your resume in English. We start reviewing applications from day one, so we recommend applying sooner rather than later! 💚

Our Hiring Process

• Application Review: We evaluate your background in executive support, personal assistance, or business operations, focusing on your experience managing complex calendars, global travel logistics, and supporting senior leaders in fast-paced environments.
• Quick Chat with a Recruiter (30 mins): A brief introductory video call via Google Meet to discuss your experience, career goals, working style, compensation expectations, notice period, and alignment with Wise's mission and hybrid setup.
• First Interview with the BOSS Team (60 mins): A deep dive into your operational and administrative expertise. We will discuss diary and inbox management across time zones, travel logistics, event coordination, tech stack familiarity (Google Workspace, Slack, AI tools), and how you solve logistical problems proactively.
• Second Interview with the Product Leads (60 mins): A conversation with the product leaders you will be supporting. This session focuses on executive partnership, strategic alignment, managing competing priorities, communication style, and relationship-building across global teams.
• Final Interview & Team Meet (20 mins): An informal in-person meet-up with members of our BOSS (Business Operations and Support Services) team to assess mutual team fit and give you a firsthand sense of our culture and ways of working.

For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

Keep up to date with life at Wise by following us on LinkedIn and Instagram.

Compensation: 910000 to 1000000 (HUF) (MONTHLY)