Facilities Coordinator

Job Description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

•  Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
•  Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
•  File work orders, proposals, department files, and other paperwork submitted by vendors.
•  Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
•  Impact through clearly defined duties, methods, and tasks are described in detail.
•  Deliver own output by following defined procedures and processes under close supervision and guidance.
•  Serve as the first point of contact for all those entering the workplace, greeting employees and visitors with a friendly and welcoming demeanor.
•  Manage janitorial and maintenance work orders and support day-to-day facilities needs. Coordinate workplace services including mail, office supply inventory, and onboarding support.
• Acknowledge inquiries or complaints from employees, guests, and co-workers and provide solutions in a professional, customer service-driven manner.
•  Coordinate and oversee all aspects of office logistics, including planning, vendor management, and ensuring minimal disruption to business operations.
• Monitor building operations, including waste disposal, recycling, and janitorial services, ensuring compliance with policies and standards.
• Maintain accurate asset data, schedule preventive maintenance, filing and tracking work orders, and generating and maintaining performance reports.

What You’ll Need:

•  High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
•  Strong organizational skills with an inquisitive mindset.
•  Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Qualifications

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.