At least 5 years of experience in a related role is required.
U.S. citizenship and the ability to obtain a security clearance are required.
Familiarity with architecture, engineering, and construction industry terms is required.
Proficiency in Microsoft Office is required.
Strong communication, organization, and multitasking abilities are required.
The ability to work independently and in teams is required.
A valid driver's license and insurance are required for occasional travel.
Responsibilities
Assist with contracts, budgets, and design project documentation from start to finish.
Help develop and manage design specifications and workflows.
Track subconsultant insurance, maintain records, and support ongoing subconsultant relationships.
Prepare and distribute subcontracts, change orders, and purchase orders.
Schedule, attend, and document project meetings.
Maintain organized digital and paper files for all project-related materials.
Use Smartsheet, Procore, and Wide Area Workflow for tracking and billing.
Support invoice coding and submission.
Handle correspondence, printing, and other administrative tasks as needed.
Desired Qualifications
An associate or bachelor's degree is preferred.
Knowledge of Procore, Smartsheet, and Bluebeam is a plus.
Position Summary
The Design Project Coordinator provides administrative support to the Senior Director of Design Services and project managers. This role helps manage design project documentation, supports contract processes, and serves as a key point of contact for clients and team members. A professional and friendly demeanor is essential for both in-person and phone interactions.
Key Tasks
Project Support: Assist with contracts, budgets, and design project documentation from start to finish.
Specifications Management: Help develop and manage design specifications and workflows.
Subconsultant Coordination: Track insurance, maintain records, and support ongoing relationships.
Contract Administration: Prepare and distribute subcontracts, change orders, and purchase orders.
Meeting Coordination: Schedule, attend, and document project meetings.
Document Management: Maintain organized digital and paper files for all project-related materials.
Software & Data Entry: Use tools like Smartsheet, Procore, and WAWF for tracking and billing.
Invoice Processing: Support invoice coding and submission.
General Admin: Handle correspondence, printing, and other administrative tasks as needed.
Education and Training Requirements
Education: High school diploma required; associate or bachelor’s degree preferred.
Experience: 5+ years in a related role.
Citizenship: U.S. citizenship and ability to obtain security clearance.
Skills:
Familiarity with AEC industry terms.
Proficiency in MS Office; knowledge of Procore, Smartsheet, and Bluebeam is a plus.
Strong communication, organization, and multitasking abilities.
Ability to work independently and in teams.
Work Environment & Travel
Occasional travel required; valid driver’s license and insurance needed.
Code of Ethics
Employees must act with integrity, follow laws, and uphold the company’s values in all business dealings.
Disclaimer: This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. G.M. Hill Engineering, Inc. (GMHILL) is an Equal Opportunity Employer. GMHILL considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status, or any other legal protected status. The candidate selected must pass a thorough background check (including E-Verify), federal security clearance processes and comply with GMHILL’s Drug and Alcohol policy adhering to pre-employment, random, post-accident and for cause testing.