FOIA Records Management & Declassification Lead - FOIA Administration Support
No salary listed
Mid
Bachelor's
Guantánamo Bay, Cuba
In PersonOn-site at Naval Station Guantanamo Bay, Cuba; role is described as OCONUS in the Caribbean region.
Risk & ComplianceRegulatory Compliance & Ethics
US Top Secret Clearance Required
About the job
Requirements
- Have experience in FOIA processing, declassification reviews, and legal document preparation within a Department of Defense or federal government environment.
- Be proficient with document management systems, Redact Express, and classified material handling.
- Have a strong understanding of FOIA exemptions, security classification guides, and federal records management regulations.
- Be able to work independently, coordinate across multiple stakeholders, and maintain strict confidentiality.
- Have a minimum of three years’ experience processing FOIA requests and reviewing proposed redactions.
- Hold a bachelor’s degree.
- Be able to read, write, speak, and understand English.
- Have basic computer skills, including familiarity with Microsoft Office Suite, SAFE, and Redact Express.
- Possess an active Secret clearance with eligibility for Interim TS/SCI or a full TS/SCI clearance in DISS at proposal submission, and maintain it throughout the contract.
- Fulfill the requirements of the employed role and establish, manage, pursue, and fulfill annual goals and objectives with at least three goals for each of the firm’s eight Global Competencies.
- Support business development and other efforts on behalf of ProSidian Consulting.
- Have understanding and proficiency with business tools and technology, including Microsoft Office; advanced ability with Excel, Access, Outlook, PowerPoint, and Word is ideal, as is proficiency with Adobe Acrobat, data analytic tools, and Visio, and the ability to learn other tools as needed.
Responsibilities
- Manage classified and unclassified records, FOIA/MDR case tracking, and declassification reviews; ensure compliance with Department of Defense regulations, National Archives standards, and security classification policies; and supervise document review, redaction, and quality-control processes.
- Conduct initial reviews of FOIA requests, coordinate document searches, review responsive materials, apply redactions using Redact Express and similar tools, and ensure compliance with FOIA statutes.
- Provide FOIA-specific training and technical support to action officers.
- Develop action plans for new FOIA cases, establish processes, and assign resources to fulfill contract performance requirements.
- Review and analyze FOIA requests; determine whether and where requested data exists, its reliability, and which personnel should be involved.
- Conduct quality-assurance reviews of redactions submitted by JTF-GTMO directorates.
- Track and coordinate responses from offices and redact materials where appropriate.
- Process FOIA requests using the department’s case-management system, including assembling legal documents and evidence, reviewing cases, redacting information, applying exemptions, preparing responses, and electronically submitting them to Government staff for approval.
- Draft and prepare responses to requests for signature, including responses with redactions or partial denials to protect information.
- Communicate with outside organizations and higher headquarters on FOIA-related matters.
- Liaise with the JTF-GTMO FOIA Program Manager and coordinate with other JTF-GTMO directorates to streamline FOIA response efforts.
- Draft FOIA-related documents for JTF-GTMO personnel review and signature, conduct follow-up training for JTF-GTMO staff, and ensure proper document-handling procedures.
- Assist with archiving and maintaining government records and conduct quality-assurance reviews to ensure sensitive information is handled in accordance with FOIA exemption guidelines.
- Accept, initiate, process, task, research, and reconcile FOIA and declassification requests, appeals, and litigation in accordance with Title 5 U.S.C. § 552 and SC 27-2.
- Complete simple requests within 20 business days and complex requests within 30 business days after receiving proper documentation.
- Notify requestors in writing when additional research is required and update the accountability tracker.
- Maintain accurate case tracking using spreadsheets, databases, software, and reports in compliance with Executive Orders 13392 and 13526; update FOIA/MDR case statuses by the close of each workday.
- Conduct document searches personally or coordinate them with other directorates or entities; compare located records with security classification guides and prepare written recommendations for redaction or withholding under authorized FOIA exemptions.
- Apply redactions using standardized templates or standard operating procedure specifications; conduct line-by-line review of FOIA/declassification documents and apply appropriate exemptions within two weeks of receipt.
- Scan, store, and organize clean record copies and redacted versions according to Army Information Management guidelines (AR 25-1); name, tag, and store classified and unclassified FOIA records appropriately.
- Use FOIA management systems to task, coordinate, and refer requests across commands, Security Cooperation Organizations, Joint Task Forces, and components; track external referrals and close cases when referral receipts are transmitted.
- Conduct quality-assurance reviews of directorate redactions and ensure FOIA and declassification procedures are followed before submission.
- Draft and prepare official responses to FOIA and declassification requests, appeals, and litigation, including Vaughn indexes and declarations.
- Update FOIA training slides and materials; schedule and conduct training sessions for FOIA Administrators within 72 hours of a request, typically one-on-one or in small groups.
- Maintain and manage FOIA/declassification databases and reporting systems; prepare and submit information papers, reports, briefings, and assessments as required.
- Coordinate and deconflict FOIA-related tasks with the JTF-GTMO FOIA Manager to ensure efficiency and compliance.
Desired Qualifications
- Demonstrate a commitment to quality and customer support.
- Have relevant Department of Defense or military-sector experience.
About the company
ProSidian Consulting provides management and operations consulting to private companies, Fortune 1000 enterprises, and government agencies. It uses industry-aligned services across six practice areas: Risk Management, Energy & Sustainability, Compliance, Business Process, IT Effectiveness, and Human Capital, delivered by multidisciplinary teams. The firm connects strategy to execution with On-Demand Resources and targets drivers of economic profit—growth, margin, and efficiency—across assets, processes, policies, and people. Its goal is to help leaders design and execute operations that increase value for customers and improve return on invested capital.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Charlotte, North Carolina
Founded
2008
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Simplify's Take
What believers are saying
- ProSidian posted multiple NSF HR analytics roles in April 2026.
- June 2026 contract data shows $4.0M obligated across repeat federal buyers.
- GSA MAS validity through 2032 supports continued federal selling capacity.
What critics are saying
- PrimeRFP shows 41% of obligations came from NSF in June 2026.
- Eighty percent of obligations were not openly competed, risking renewal shocks.
- Without new federal recompetes, the firm risks collapse from contract loss.
What makes Prosidian Consulting unique
- ProSidian held a GSA MAS contract through May 17, 2032.
- ProSidian sells federal consulting across NSF, DoD, DOE, and Treasury.
- ProSidian positions itself in human capital, compliance, energy, and risk work.
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Benefits
- Remote Work Options