Finance Administrator
No salary listed
Mid
Rutherford, NJ, USA
In Person
AccountingPayroll Accounting, Accounts Payable/Receivable
About the job
Requirements
- A high school diploma or equivalent.
- Prior experience in payroll, compensation administration, billing, accounts payable, bookkeeping, finance administration, or a similar administrative role.
- Strong attention to detail and the ability to maintain accurate financial, payroll, contractor, and administrative records.
- The ability to manage high volumes of documentation, recurring deadlines, multiple priorities, and follow-up activities.
- Proficiency with Microsoft Excel and Microsoft Office applications, with the ability to learn and navigate accounting, payroll, billing, payment, and document-management systems.
- Strong problem-solving skills, including the ability to identify discrepancies, research issues, and follow them through resolution.
- Clear and professional written and verbal communication skills.
- The ability to handle confidential financial, payroll, compensation, tax, banking, employee, and contractor information with discretion.
- The ability to work independently, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.
Responsibilities
- Support the implementation and administration of approved employee compensation changes, including new hire compensation, promotions, salary increases, bonuses, and other adjustments.
- Coordinate the administrative logistics of compensation changes, ensuring approvals are documented and updates are accurately reflected in payroll and employee records.
- Support payroll processing by collecting, reviewing, and validating payroll information, including compensation, hours, deductions, bonuses, reimbursements, and other payroll-related data.
- Review payroll reports for accuracy, identify discrepancies, and coordinate corrections as needed.
- Assist with payroll reporting, reconciliations, audits, year-end activities, and employee payroll inquiries.
- Manage the administrative lifecycle of the company's 1099 network, including onboarding, ongoing maintenance, documentation, payment processing, expense reimbursements, and offboarding.
- Administer contractor onboarding by collecting required agreements, tax forms, insurance documentation, payment information, and other required records.
- Maintain accurate contractor profiles and monitor documentation for expiration, missing information, or compliance requirements; follow up as needed to obtain updates.
- Coordinate changes to contractor information, payment details, rates, status, credentials, and other administrative records.
- Review contractor invoices and expense reports for completeness, accuracy, appropriate approvals, and compliance with established requirements.
- Process approved contractor payments and expense reimbursements in accordance with established schedules and procedures.
- Maintain contractor payment and expense records and assist with year-end 1099 reporting and related documentation.
- Identify opportunities to leverage technology and automation to improve 1099 onboarding, credentialing, documentation, assignment management, payment processing, expense reimbursement, and performance tracking.
- Support the evaluation and improvement of the 1099 adjuster network process, including onboarding, credentialing, assignment, utilization, performance management, payment administration, expense reimbursement, and offboarding.
- Prepare client invoices using claim, service, time, expense, and other billing information.
- Review billing information for accuracy, investigate discrepancies, and obtain required approvals or supporting documentation.
- Distribute client invoices and maintain organized billing records.
- Monitor outstanding billing items and assist with invoice questions, corrections, and account reconciliation.
- Enter and maintain financial information in accounting, payroll, claims, billing, and payment systems.
- Assist with accounts payable, expense documentation, financial reporting, reconciliations, audits, and other finance or administrative projects assigned.
Desired Qualifications
- Additional education in accounting, finance, business administration, or a related field.
About the company
Raphael & Associates is a third-party claims administrator and independent claims adjusting firm with an international reach. It handles claims processing on behalf of clients by investigating, evaluating, and settling claims through a team of experienced professionals, supported by industry-standard technology. Its services are tailored to each client’s needs, ensuring a customized approach to claims handling across markets. Unlike many competitors, it emphasizes reliable service, a high-caliber staff, and the use of the best technology to streamline workflows and improve outcomes. The company’s goal is to provide outstanding service, retain extraordinary professionals, and use top technology to meet the demands of a dynamic market.
Company Size
51-200
Company Stage
N/A
Total Funding
N/A
Headquarters
Rutherford, New Jersey
Founded
1978
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Simplify's Take
What believers are saying
- Namba's Hudson, Chubb, Zurich, and AIG background upgrades operational credibility immediately.
- The company markets customized, data-driven solutions, matching insurer demand for outsourced claims efficiency.
- LinkedIn listed 201-500 employees in September 2026, indicating continued platform scale.
What critics are saying
- A catastrophic claims error triggers E&O losses and client churn within one renewal cycle.
- Labor-intensive adjusting depends on scarce senior talent across New Jersey, Florida, Michigan, and California.
- One enterprise breach or service failure destroys trust and ends national insurer contracts.
What makes Raphael and Associates unique
- Founded in 1978, Raphael & Associates spans 50 years of claims handling.
- It combines third-party administration and independent adjusting across all 50 states.
- Blake Namba's April 2026 hiring deepens complex litigation and regulatory claims expertise.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401(k) Retirement Plan
- 401(k) Company Match