Bookkeeper

Job Description

ProSidian as a Management and Operations Consulting Services Firm based in Charlotte, NC seeks a Part-Time (Fractional) Bookkeeper to assist with journal entries and clarify and book some QuickBooks “Ask My Accountant” items.  This role may include monthly duties or be on an as-needed basis.  In addition, the Bookkeeper will maintain accurate financial records and ensure compliance with accounting principles and regulations.  The fractional Bookkeeper will report directly to the small business operations manager and will work closely with the business owner and staff.  The Bookkeeper will need to have access to QuickBooks and any other necessary software or tools to perform their duties.  The scope of work may be adjusted as needed based on the needs of the business.

Bookkeepers oversee a company’s financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. They perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments. Many bookkeepers also assist with basic HR duties like new hire documents, compliance, and temporary disability insurance, and workers’ compensation filings, making them indispensable to an organization’s fiscal fitness. 

Overall, the bookkeeper is responsible for managing and maintaining the financial health of a business, ensuring that financial records are accurate and that financial reports are generated regularly to help the business owner make informed decisions.

• Position: Fractional Bookkeeper
• Job Type: Part-time, remote

Qualifications

Bookkeeper Job Responsibilities:

• On a day-to-day basis, Bookkeepers complete data entry, collect transactions, track debits, and maintain and monitor financial records. They also pay invoices, complete payroll, file tax returns, and even maintain office supplies.
• Account Reconciliation: The Bookkeeper will reconcile bank and credit card accounts in QuickBooks on a monthly basis.  They will ensure that all transactions are recorded and that there are no discrepancies.
• Assist with the preparation of annual tax returns and liaise with external accountants
• Balances general ledger by preparing a trial balance; reconciling entries.  Balances subsidiary accounts by reconciling entries.
• Clarify and book “Ask My Accountant” items as instructed by management
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Contributes to team effort by accomplishing related results as needed.
• Develops a system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
• Ensure compliance with accounting principles and regulations
• Generating Financial Reporting: The Bookkeeper will generate monthly financial reports, including a profit and loss statement and balance sheet.  They will present the reports to the business owner and provide explanations for any significant changes.  The bookkeeper generates financial reports, such as balance sheets, income statements, and cash flow statements, to provide business owners with an overview of their financial position.
• Journal Entries: The fractional Bookkeeper will create and post journal entries in QuickBooks as needed.  The entries should be accurate and timely.
• Maintaining Financial Records: The bookkeeper's primary function is to maintain accurate and up-to-date financial records, including all financial transactions, expenses, revenues, and balances.
• Maintains general ledger by transferring subsidiary account summaries.
• Maintains historical records by filing documents.
• Maintains records of financial transactions by establishing accounts and posting transactions; ensures legal requirements compliance.  Keep accurate records of all financial transactions and maintain a complete and organized filing system
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Managing Accounts Payable: The bookkeeper tracks and records all outgoing payments to vendors and ensures that bills are paid on time.
• Managing Accounts Receivable: The bookkeeper tracks and records all incoming payments from customers and ensures that payments are received on time.
• Managing Cash Flow: The bookkeeper manages cash flow to ensure that the business has sufficient funds to operate and pay its bills on time.
• Monitoring Budgets: The bookkeeper monitors and tracks budgets to ensure that business expenses stay within budgetary limits.
• Other bookkeeping, account reconciling, account set up, journal entry, business support-related items as needed
• Prepare journal entries as required
• Prepare monthly financial reports, including balance sheet, income statement, and cash flow statement
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Processing Payroll: The bookkeeper processes payroll, calculates employee wages, and ensures that payroll taxes are paid correctly and on time.
• Provide advice on bookkeeping practices and procedures to management as needed
• Providing Tax Support: The bookkeeper provides support for tax filings, including preparing and filing tax returns, and ensuring that tax deadlines are met.
• QuickBooks Clarification: The Bookkeeper will work with the business owner and staff to clarify any unclear transactions in QuickBooks.  They will also provide assistance with booking “Ask My Accountant” items.
• Reconcile bank and credit card statements
• Reconciling Accounts: The bookkeeper reconciles bank and credit card statements with financial records to ensure accuracy and identify discrepancies.  Record all financial transactions in QuickBooks accurately and in a timely manner
• Recording Transactions: The bookkeeper records all financial transactions into the appropriate accounts, including accounts payable, accounts receivable, and general ledger accounts.
• Tax Preparation Support: The Bookkeeper will work with the business owner’s tax preparer to provide accurate financial information for tax preparation.  They will also assist with tax-related questions as needed.

Education, Experience, and Licensing Requirements:

• Bachelor’s degree in accounting, finance, or a related field
• CPA is a plus
• Previous bookkeeping experience preferred
• Experience in working with multiple legal entities under different legal umbrellas

QUALIFICATIONS:

• A degree in accounting or a related field is preferred.
• A minimum of 3 years of experience in bookkeeping is required.
• Experience with QuickBooks is essential.
• Strong attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage time effectively.
• Ability to research, baseline, define developing Standards
• Ability to research, baseline, define, and Analyze information
• Ability to Deal with Complexity
• Ability to perform Reporting and background Research Results
• Data Entry Skills
• Accounting
• Attention to Detail
• Confidentiality
• Thoroughness

REQUIREMENTS:

• Proven experience as a Bookkeeper, preferably in a small business environment
• Solid understanding of basic accounting principles and regulations
• Proficiency in QuickBooks or other accounting software
• Excellent communication and interpersonal skills
• Detail-oriented with strong organizational and time-management skills
• Ability to work independently and prioritize tasks effectively
• Bachelor’s degree in Accounting, Finance or related field (preferred)

• SCHEDULE: This is a part-time position that may be on an as-needed basis or a monthly schedule, depending on the needs of the business.  The Bookkeeper should be available to work a minimum of 8 hours per month.
• COMPENSATION:  Hourly Rate: $XX/hour - Compensation will be commensurate with experience and qualifications.
• Average Transactions Pr Month = Seventy-five (75)
• DURATION: Ongoing, with an initial commitment of minimum 10 hours per month.

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

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